Proposal Writer

Vivid Solutions; Victoria; Hybrid; CAD 55,000 - 83,000; Part time

Job summary

Vivid Solutions, based in Victoria, BC, seeks a detail-oriented Proposal Writer to lead responses to RFPs, RFQs, and other competitive opportunities across public and private sectors. This on-call engagement suits someone who can work independently, manage deadlines, and maintain high-quality content.

You will interview subject matter experts, translate complex technical information into persuasive writing, and help maintain proposal templates and processes.

Qualifications

• Proven experience in proposal or grant writing, government procurement responses, public sector experience required.
• Direct experience with public-sector procurement processes and writing against scoring matrices.
• Experience working with technical subject matter experts and extracting information from stakeholders.
• Strong ability to turn incomplete information into clear, well-structured content.
• Comfort with technology and technical conversations, not required to be technical.
• Strong organizational skills, managing templates, tracking tools, and process docs.
• Ability to work independently in a fast-paced, deadline-driven environment with occasional all-hands-on-deck pushes.
• Experience in related fields (consulting, public policy, research, technical communications, or academic writing) is an asset.

Responsibilities

• Proposal Development: Review solicitation documents to identify requirements, evaluation criteria, and submission risks; write clear, compelling proposal content addressing scoring matrices.
• Stakeholder Collaboration: Interview subject matter experts and internal stakeholders to gather technical, operational, and business information.
• Content Synthesis: Translate complex concepts into clear, persuasive written responses tailored to evaluator expectations.
• Proposal Process & Materials: Maintain and improve proposal resources, templates, and review processes.
• Quality & Compliance: Identify information gaps, coordinate with teams to close them, ensure submissions meet formatting and confidentiality requirements.
• Responsible AI Use: Use AI tools appropriately to support research, organization, and drafting with editorial judgment.

Skills

Proposal writing

Grant writing

Public-sector procurement

Interviewing SMEs

Editorial judgment

Organization

Independent work

AI tools

Education

Master’s or PhD in related field

Tools

Templates & processes

Job description

ABOUT VIVID SOLUTIONS

Vivid Solutions is an innovative software development company dedicated to providing user-centred and cutting-edge technology solutions for our clients in the BC Government sector. We thrive on tackling complex problems, and are passionate about helping people and businesses thrive by developing technology solutions that enable them to excel in their respective industries. With over 25 years of experience in the IT industry, Vivid Solutions boasts a wealth of knowledge, experience, and adaptability in an ever-changing technological landscape. Our value-driven and innovation-first mindset cements us as one of the leading custom software teams and drives us to produce top-tier products for our clients. At Vivid Solutions , we believe that a motivated and fulfilled team contributes to our overall success. We offer a unique work experience that balances making a tangible impact with the continuous growth and stability that you seek, while our people-first culture fosters professional development and work-life balance. We are headquartered in Victoria, BC and to learn more about what we offer please visit

ABOUT THE ROLE

We are seeking a detail-oriented and versatile Proposal Writer to join Vivid Solutions on a contract, as-needed basis. Working closely with our executive team and subject matter experts, you will lead the development of high-quality responses to RFPs, bids, and other competitive opportunities, across public and private sectors. This is an on-call engagement, as opportunities arise, well suited to someone who can work independently, flex their availability around submission deadlines, and hit the ground running. Beyond individual submissions, you will also play a role in strengthening Vivid’s proposal function more broadly, helping us maintain the tools, templates and source material that support consistent, high-quality proposals over time.

KEY RESPONSIBILITIES

• Proposal Development: Review solicitation documents (RFPs, RFQs, and similar) to identify requirements, evaluation criteria, and submission risks; write clear, compelling proposal content that directly addresses scoring matrices.
• Stakeholder Collaboration: Interview subject matter experts and internal stakeholders to gather technical, operational, and business information, asking thoughtful questions to uncover what isn’t immediately apparent.
• Content Synthesis: Translate complex, technical concepts into clear, persuasive written responses tailored to evaluator expectations.
• Proposal Process & Materials: Maintain and continuously improve Vivid’s proposal resources and workflow, including source material, templates, and review processes.
• Quality & Compliance: Identify information gaps, coordinate with internal teams to close them, and ensure submissions meet formatting, compliance, and confidentiality requirements.
• Responsible AI Use: Use AI tools appropriately to support research, organization, and drafting, applying strong editorial judgment and sound discretion regarding what information can be entered into AI/LLM tools.

QUALIFICATIONS

• Proven experience in proposal writing, grant writing, or government procurement responses, public sector experience is required.
• Direct experience with public-sector procurement processes, government funding programs, and writing against scoring matrices.
• Experience working with technical subject matter experts, including conducting interviews and extracting information from stakeholders.
• Strong ability to turn incomplete or ambiguous information into clear, well-structured written content.
• Comfort with technology and technical conversations, you don’t need to be technical yourself, but should be at ease working alongside a technical team.
• Strong organizational skills, with the ability to manage and evolve proposal templates, tracking tools, and process documentation.
• Ability to work independently in a fast-paced, deadline-driven environment, with flexibility to accommodate occasional “all hands-on deck” submission pushes.
• Experience in a related field such as management consulting, public policy, research, technical communications, or academic writing (Master’s or PhD) is an asset.

YOU WILL…

• Be an exceptional listener, identifying what’s missing, asking the right follow-up questions, and uncovering what evaluators need to see.
• Bring strong editorial judgment and a keen eye for detail to everything you write.
• Take ownership of Vivid’s proposal process, proactively improving our tools and templates over time.
• Thrive under deadline pressure while maintaining accuracy and quality.
• Use strong communication skills to collaborate effectively with our team, whether remote or in person.
• Believe in providing the best experience to our clients and team.

CONTRACT DETAILS

Independent contractor, on-call / as-needed basis, with work volume tied to active pursuits.

Hourly Rate: $40-$60/hour, depending on experience, expertise, and the nature of the work assigned.

Remote BC work; availability during standard business hours (9–5 PST) is preferred to support collaboration, with flexibility required around submission deadlines.

Bonus consideration for proposals and submissions that result in contract awards.

DIVERSITY, EQUITY & INCLUSION

We are an equal-opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Hiring decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, or disability. We hire based on talent, and we’re excited to hear what you will bring to our team!