Proposal Specialist

Pomerleau; Toronto; Hybrid; CAD 65,000 - 95,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking a Proposal Specialist to advance RFQ/RFP responses for large-scale building and infrastructure projects in Canada. You will translate complex technical details into persuasive narratives, align with project objectives, and manage cross-functional bid teams.

You will work with SharePoint and MS Office, coordinating with SMEs and designers to deliver compelling, on-brand content for competitive bids in a fast-paced environment.

Qualifications

• Proven experience managing proposals in construction, engineering and/or architecture.
• Exceptional writing skills with keen attention to detail.
• Fluency in both official languages, written and oral (English and French).

Responsibilities

• Strategically analyze RFQ/RFP calls and create structured responses tailored to client needs.
• Prepare and manage proposal schedule, responsibility matrix, and compliance list.
• Organize and lead bid team meetings including kick-offs, coordination meetings and bid reviews.
• Develop persuasive content that showcases Pomerleau's high standards and expertise.
• Ensure content is harmonized, coherent and compliant with bid requirements.
• Maintain open lines of communication with subject matter experts and bid team members.
• Collaborate with graphic designers to produce visually engaging documentation and collateral.

Skills

Technical writing

Bid management

Proposal development

Communication

Tools

SharePoint

MS Office Suite

Job description

Ready to build your career? We want to hear from you.

Job Description

As a Proposal Specialist working in our operational support team at Pomerleau Construction, you will play an integral role in the development of the technical portion of the RFQ/RFP process. Supporting our attainment of large-scale building and infrastructure projects - ranging from $1.5 million to upwards of $1 billion - you will utilize your expertise in translating complex technical details into persuasive narratives and ensuring alignment with project objectives.

What You Will Do

• Strategically analyze the call for tenders (RFQ/RFP) and create structured responses tailored to individual client needs.
• Prepare and manage proposal schedule, responsibility matrix, and compliance list.
• Organize and lead bid team meetings including kick-offs, coordination meetings and bid reviews. Strategically identify winning themes and key differentiators.
• Develop persuasive, high-quality content that showcases Pomerleau's high standards and expertise.
• Ensure that all content is well harmonized, coherent and compliant with the bid requirements.
• Proactively maintain open lines of communication with subject matter experts and other bid team members.
• Work collaboratively with our graphic designers to create optimized and visually engaging documentation and collateral including templates and styles, cover pages, tabs, and organizational charts.

This role could be for you if you have:

• Proven experience managing proposals in construction, engineering and/or architecture fields.
• Strong ability to successfully manage multiple projects simultaneously, establishing timelines, priorities, etc.
• Exceptional writing skills with a keen eye for detail.
• Experience working with SharePoint and MS Office Suite.

Additional Assets Include

• Previous experience working on design-build proposals.
• Fluency in both official languages, written and oral (English and French).

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

  For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

  The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate's relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

  Please view this job on Pomerleau's official Career Site if the posted compensation range is unavailable on a third-party job board.

  Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.