Proposal Writer

The Adecco Group; Canada; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Adecco Group is seeking an organized RFP Coordinator to lead the proposal process for the National Sales Department in Canada. You will guide document preparation, coordinate cross-functional inputs and ensure high-quality submissions across the country.

You will manage schedules, assist with process improvements, and help maintain the repository of corporate literature while monitoring tender opportunities and ensuring timely distribution of bid information.

Qualifications

• Completion of post-secondary education or equivalent experience.
• Three years related experience, or equivalent combination of education and experience.
• Proficient in Word, Excel, PowerPoint and email applications.
• Superior grammatical and writing skills with experience proofreading documents.

Responsibilities

• Prepare and manage the RFP process for the National Sales Department, ensuring quality and consistency of proposals.
• Organize and lead status meetings on a weekly, bi-weekly, or monthly basis based on timelines.
• Create an RFP schedule, assign workloads and coordinate proposal team efforts.
• Develop, track and review proposal content, templates, and documentation for accuracy and quality.
• Monitor government tender sites for opportunities country-wide and distribute bid information promptly.
• Maintain and update the corporate proposal tracking database and repository of materials.

Skills

Strong written & verbal communication

Attention to detail

Project coordination

Analytical skills

Multitasking

Education

Post-secondary education or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email applications

Job description

About the role

JOB SUMMARY:

The primary function of this position is to prepare and manage the Request for Proposals (RFPs) process for the National Sales Department. This includes the physical preparation of all RFP documents, providing guidance, and tracking incoming and outgoing proposals for consistency and quality.

ESSENTIAL FUNCTIONS:

1. In collaboration with the Vice President, Sales and the National Sales Department, assists with determining which RFPs Adecco will respond to and prepares informative, winning proposal documents for prospective clients.
2. Organizes and leads status meetings on a weekly, bi-weekly or monthly basis depending on the proposal timeline and complexity.
3. Creates an RFP schedule, assigns workloads, and coordinates the efforts of colleagues associated with the proposal process.
4. Manages and participates in the development and production of RFPs including developing matrices and templates, creating tracking documents for proposal content, assembling and monitoring proposal content, ensuring document control and quality assurance, overseeing the physical assembly, presentation and binding of documents, and performing the final verification against evaluation criteria and quality review of the entire submission.
5. Monitors the daily checking of all appropriate government tender websites for release of business opportunities country-wide for all Adecco offices.
6. Maintains and promotes prompt information distribution of all bids by email, fax, mail or courier to all interested parties in a timely manner.
7. Updates the corporate tracking database with current, accurate proposal information.
8. Assists with writing, establishing, and improving proposal processes and procedures.
9. Assists in building, maintaining and supporting the National Sales Department’s repository of corporate literature.
10. Participates in special projects and performs other duties as assigned.

What you’ll be doing

POSITION REQUIREMENTS:

Education

Experience

Technical

Completion of post-secondary education or equivalent experience.

Three (3) years related experience, or equivalent combination of education and experience.

Proficient in PC software packages, such as Microsoft Word, Excel, PowerPoint and e‑mail applications.

Superior grammatical and writing skills with experience proofreading documents to ensure integrity and quality of documents/proposals.

BEHAVIOURAL COMPETENCIES:

• Excellent interpersonal and communication skills, both written and verbal, along with an ability to influence and motivate others.
• Demonstrated business professionalism, respect for confidentiality and experience handling sensitive information.
• Superior organizational skills. Is able to effectively manage multiple tasks and meet deadlines consistently while maintaining high levels of attention to detail.
• Demonstrated ability to work across with all levels of the organization to obtain resources and provide support and expertise.
• Proactive and able to solve problems effectively and rapidly using excellent analytical skills.
• Proven consistently high levels of customer service performance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADECCO RETAINS THE RIGHT TO CHANGE OR MODIFY JOB DUTIES AT ANY TIME. THE ABOVE JOB DESCRIPTION IS NOT ALL ENCOMPASSING. NEEDS AND REQUIREMENTS MAY VARY BETWEEN LOCATIONS AND ACCORDING TO BUSINESS NECESSITY.

Posting date: 16-09-2026