Proposal Writer

Promise Robotics; Calgary; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Stock options

Comprehensive benefits

Flexible personal days and vacation

Collaborative culture

Relocation assistance

Job summary

Promise Robotics is seeking a seasoned Proposal Writer to own end-to-end grant and funding proposals, government submissions, and partnerships. You will collaborate with AI researchers, robotics teams, and production staff to translate technical concepts into compelling narratives and ensure timely submissions.

You will maintain templates, manage content materials, and drive workflows to support growth. A bachelor’s degree is expected, with strong MS Office and AI tool proficiency in a

Qualifications

• 3+ years of experience writing proposals, grants, business communications or other technical writing.
• Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.
• Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.
• Comfortable working cross-functionally in a fast-paced environment.
• Highly proficient in Microsoft Office Suite and able to leverage AI tools.

Responsibilities

• Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions and other documentation.
• Analyze and Strategize: Research grant programs, monitor opportunities, evaluate eligibility and fit.
• Collaborate and Orchestrate: Gather information across teams, translate ideas into clear narratives, coordinate inputs to meet deadlines.
• Craft Content: Write and edit all proposal sections.
• Maintain Content Templates: Manage templates, content, templates, and materials; standardize processes as we grow.
• Submission Management: Track timelines, manage calendars and ensure timely submissions.

Skills

Proposal writing

Technical writing

Cross-functional collaboration

MS Office

AI tools

Education

Bachelor's degree

Job description

Promise Robotics is pioneering Physical AI for homebuilding — a rapidly growing, venture-backed company bringing together AI, robotics, and manufacturing to help the homebuilding industry meet the growing demand for housing. Our robotic systems, built and operated inside AI-powered factories, give the industry the production capacity, consistency, and speed to build more high-quality homes than traditional methods allow. Our team spans AI researchers and roboticists to factory operators, technicians, and production teams — all building the future of homebuilding together.

What You’ll Do

• Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions, partnership applications and other supporting documentation
• Analyze and Strategize: Research relevant grant and funding programs, monitor new funding opportunities aligned with company priorities, and own evaluation of eligibility and fit.
• Collaborate and Orchestrate: Partner with internal team members to gather technical, operational, and financial information, translate complex ideas into clear, compelling narratives and coordinate inputs across teams to meet deadlines
• Craft Content: Research, write, and edit all proposal sections
• Maintain Content Templates: Maintain proposal templates and reusable content, organize supporting materials, metrics, and company information, and help standardize proposal processes as we grow
• Submission Management: Track grant and proposal timelines, manage submission calendars and requirements and ensure applications are complete, accurate, and submitted on time

What We’re Looking For

• 3+ years of experience writing proposals, grants, business communications or other technical writing
• Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.
• Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.
• Comfortable working cross-functionally in a fast-paced environment
• Highly proficient in Microsoft Office Suite and able to leverage AI tools
• A bachelor’s degree in business, communications, or a related field.

Nice to Have

• Experience with:
  • government grants
  • innovation funding
  • manufacturing, construction, robotics, or technology sectors
• Familiarity with programs such as:
  • SR&ED
  • IRAP
  • provincial/federal innovation grants
• Experience working in startups or scaling companies

Benefits

Competitive salary: we believe in data-driven, equitable compensation decisions. We recently completed a compensation review and implemented salary bands that enable us to pay mid to above-average Canadian salaries across various industries.

Stock options: everyone has a stake in our company.

Holistic benefits: we have a comprehensive benefits package that includes paramedical, dental, vision, and drug coverage for you and your dependents, as well as a health care spending account. These benefits start right from Day 1.

Flexible personal days and vacation policies: we care deeply about the well-being of our team.

Open, collaborative, and supportive culture: you will be part of an incredibly high-performing and collaborative team changing the future of an industry!

Relocation assistance package (if required)

Promise Robotics is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.