Proposal Support Coordinator

Socket.dev; Edmonton; On-site; CAD 55,000 - 85,000; Full time

Job summary

Bird is seeking a Proposal Support Coordinator to help develop high-quality, compliant proposal submissions. You will manage core content, resumes, project profiles, and standardized materials while supporting active pursuits.

You will collaborate across teams to ensure content reflects current capabilities, branding, and client requirements, track milestones, and maintain organized document practices to boost readiness across submissions.

Qualifications

• Post-secondary education in Business, Communications, Marketing, English, or related field preferred.
• Equivalent experience in proposal development, content writing, or document coordination will be considered.
• Strong writing, editing, and document formatting skills with a high attention to detail.
• Ability to translate technical information into clear, structured, client-focused content.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel), particularly in document formatting and layout.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Collaborative mindset with the ability to contribute effectively within a team environment.

Responsibilities

• Contribute to the preparation and assembly of proposal submissions (RFQs, RFPs, EOIs, and pre-qualifications).
• Develop and format submission content to ensure clarity, consistency, and alignment with client requirements.
• Review documents for completeness, accuracy, and adherence to proposal standards.
• Collaborate with internal stakeholders to gather, refine, and integrate technical inputs into proposal documents.
• Develop, format, and continuously enhance resumes/CVs for key personnel, ensuring tailored content.
• Build and maintain a structured content library, including project descriptions, resumes, and reusable proposal content.
• Draft and refine project summaries, staff profiles, and standard narrative content to support ongoing and future pursuits.
• Proactively identify content gaps and update materials to improve quality, consistency, and ease of reuse.
• Ensure all content reflects current capabilities, messaging and branding standards.
• Track proposal milestones and contribute to maintaining efficient workflows across multiple pursuits.
• Participate in proposal planning and review activities, capturing inputs and aligning deliverables.
• Maintain organized document management practices, including version control and file structure.
• Contribute to continuous improvement of templates, tools, and content management practices within the team.

Skills

Strong writing

Editing

Attention to detail

Client-focused content

Organizational skills

Team collaboration

Education

Post-secondary education in Business/Communications/Marketing/English or related field

Equivalent experience in proposal development/content writing/document coordination

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

Proposal Support CoordinatorThe Proposal Support Coordinator contributes to the development of high-quality, compliant, and compelling proposal submissions.

Working as part of the proposal team, this role is responsible for developing and maintaining core content, including resumes, project profiles, and standardized proposal materials, while supporting the execution of active pursuits.

The position plays a key role in strengthening content quality, consistency, and readiness across all submissions.

What You Will Be Working On

Proposal Development

• Contribute to the preparation and assembly of proposal submissions (RFQs, RFPs, EOIs, and pre-qualifications)
• Develop and format submission content to ensure clarity, consistency, and alignment with client requirements
• Review documents for completeness, accuracy, and adherence to proposal standards
• Collaborate with internal stakeholders to gather, refine, and integrate technical inputs into proposal documents

Content Development & Library Ownership

• Develop, format, and continuously enhance resumes/CVs for key personnel, ensuring they are tailored, accurate, and aligned with pursuit requirements
• Build and maintain a structured content library, including project descriptions, resumes, and reusable proposal content
• Draft and refine project summaries, staff profiles, and standard narrative content to support ongoing and future pursuits
• Proactively identify content gaps and update materials to improve quality, consistency, and ease of reuse
• Ensure all content reflects current capabilities, messaging and branding standards

Coordination & Process Contribution

• Track proposal milestones and contribute to maintaining efficient workflows across multiple pursuits
• Participate in proposal planning and review activities, capturing inputs and aligning deliverables
• Maintain organized document management practices, including version control and file structure
• Contribute to continuous improvement of templates, tools, and content management practices within the team

Qualifications

• Post-secondary education in Business, Communications, Marketing, English, or a related field is preferred
• Equivalent experience in proposal development, content writing, or document coordination will be considered
• Strong writing, editing, and document formatting skills with a high attention to detail
• Ability to translate technical information into clear, structured, and client-focused content
• Proficiency in Microsoft Office (Word, PowerPoint, Excel), particularly in document formatting and layout
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Collaborative mindset with the ability to contribute effectively within a team environment

Assets

• Exposure to proposal development in construction, engineering, or professional services
• Experience developing resumes, project profiles, or structured content libraries
• Familiarity with proposal templates, branding standards, and content management tools

What We Are Looking For

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.