Proposal Specialist

ENGINEERINGUK; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a dynamic team as a Proposal Specialist, where your creativity and strategic thinking will help shape compelling proposals that resonate with clients. This role offers the chance to work collaboratively across departments, ensuring that each proposal reflects the firm's strengths and meets client needs. You'll have the opportunity to develop your skills in a supportive environment that values innovation and diversity. With a focus on personal growth and professional development, this position is perfect for those looking to make a meaningful impact while enjoying a balanced lifestyle and a range of rewarding benefits.

Benefits

Generous Base Pay

Vacation Time

Paid Personal Days

Group Pension Plan with 4% Matching

Bonus Programs

Flexible Benefits

Mental Health Resources

Professional Development Assistance

Flexible Dress Code

Firm Sponsored Social Events

Qualifications

• 3-6 years of experience in proposal management or related role.
• Strong technical writing and communication skills are essential.
• University degree in business or communications preferred.

Responsibilities

• Manage proposal development process from initiation to delivery.
• Coordinate with stakeholders to create tailored proposals.
• Maintain proposal library and ensure brand compliance.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Project Management

Technical Writing

Attention to Detail

Collaboration Skills

Storytelling

Resourcefulness

Education

University Degree in Business

Diploma in Communications

Degree in Creative Writing

Tools

MS Word

PowerPoint

Excel

SharePoint

Teams

Dynamics 365

Adobe InDesign

Photoshop

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Proposal Management team as a Proposal Specialist. This diverse team of professionals understands and responds to client needs while positioning MNP as the service provider of choice. As a trusted advisor, you’ll create engaging, refined and persuasive client proposals that directly contribute to the success of our firm and our clients.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Proposal management
  • With limited supervision or guidance, help proposal teams identify winning strategies by understanding the buyer’s needs, challenging the status quo, and creating proposals that are customized and tailored to the decision maker.
  • Initiate and coordinate the proposal development process from Go/No-Go stage to the final delivery of the proposal, including initiation/kick-off, strategy development, writing review and approval, tracking proposal metrics, coordinating requirements with contributors, and submitting proposals.
  • Create proposal drafts and coordinate relevant internal stakeholders to address project and client needs while best representing our firm’s value proposition.
  • Help facilitate a high level of collaboration between multiple stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards’ deliverables.
  • Apply win themes and knowledge of the winning strategy to proposal submissions.
  • Manage the proposal schedule to ensure proposal timelines are met.
  • Comply with and use the CRM database to track all proposal information required to develop weekly, monthly, and quarterly reports. Ensure data is accurate and updated in real-time.
  • Moderate niche calls with senior leaders to keep track of the sales pipeline.
  • Develop and send conflict-of-interest emails.
  • Assist with the development of scopes of works and engagement letters.
  • Participate in proposal debriefings for continuous quality improvement processes.
• Administration
  • Maintain an up-to-date library of resumes, project profiles, proposal content, presentations and graphics. Ensure all internal and external documents adhere to the MNP brand standards.
  • Maintain various contractual documents, including statements of work, service level and master service agreements.
• Act as a backup to other proposal team members as required.
• Perform research related to proposal preparation.
• Serve as a training resource and brand ambassador, sharing approaches and learnings from proposals. Actively share best practices.
• Support the local office with internal initiatives.
• Maintain flexibility to work overtime as necessary.

Skills and Experience

• 3-6 years of experience in a related role.
• A university degree or diploma in business, communications, English, creative writing, journalism or another related field, preferred.
• Proven analytical, communication, organizational, and project management skills.
• Story-teller who develops innovative, compelling and persuasive proposals using facts, figures and imagery.
• Prior experience with the creation, coordination and delivery of proposals in consulting or professional services sector is considered an asset.
• A resourceful person who is curious and asks questions if you do not know something.
• Strong technical writing skills and a proven ability to write proposals are required.
• Exceptional communication, people, and collaboration skills, both formal and informal.
• Attention to detail – the ability to identify errors in spelling, grammar, formatting, compliance, and responsiveness.
• Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 365.
• Experience with Microsoft CoPilot, Adobe InDesign and Photoshop would be an asset.
• Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively.
• Ability to collaborate well with team members and possess a willingness to learn.
• APMP designation is considered an asset.

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!