Proposal Specialist

Kaizen Lab Inc.; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading architectural practice in Canada is seeking a Proposal Specialist for its Toronto Studio. The role involves preparing proposals and marketing materials, collaborating closely with teams to position the firm for growth. Ideal for candidates with strong writing skills and experience in architecture or related fields.

Benefits

Competitive compensation with annual profit share

Comprehensive benefits including health and dental

PATO Days for additional time off

Wellness initiatives and social events

Opportunities for mentorship and leadership

Qualifications

• 2-5 years of relevant experience in architecture, engineering, or design industries.
• Proficient in graphic design tools.
• Detail-oriented and able to manage multiple deadlines.

Responsibilities

• Prepare proposals and marketing materials to support business development.
• Develop and write competitive proposals in response to RFPs.
• Coordinate proposal production and ensure deadlines are met.

Skills

Writing

Editing

Organizational Skills

Education

Post-secondary degree in marketing, communications, architecture, or related field

Tools

Microsoft Office

Adobe InDesign

Job description

Introduction

At Zeidler Architecture, we believe that design has thepower to shape experiences and transform communities. As a leading Canadianarchitectural practice with a legacy spanning over 70 years, we are known for deliveringthoughtful, innovative, and enduring design solutions across sectors andgeographies.

Rooted in a deep commitment to collaboration, designexcellence, and sustainability, Zeidler brings together a diverse team ofprofessionals united by a shared purpose: to create impactful architecture thatconnects people and elevates the built environment.

We are currently seeking a Proposal Specialist to joinour Toronto Studio. The ideal candidate brings strong writing and editingskills, as well as a deep understanding of creating compelling proposals.

Job Summary

The Proposals Specialist plays a central role in preparingproposals and marketing materials to support business development efforts.Collaborating closely with the national marketing team, leadership, and designstaff, this role helps to position the firm for growth across Canada.

Key Responsibilities

Strategy + Collaboration

• Work withpartners, principals, and project teams to respond to RFQs, RFPs, and EOIs
• Contribute to thestrategic positioning of pursuits, including content planning and teamcoordination.

Content Development

• Develop,write, and design high-quality, competitive proposals in response to RFPs.
• Ensurecompliance, clarity, consistency, and brand alignment across all submissions.
• Supportproposal strategy and content development, including project narrativesand team info.
• Maintainand update collateral databases (project profiles, CVs, narratives andother marketing materials).
• Conductbid research and support opportunity tracking.
• Assistwith peer reviews and other team initiatives as needed.

Coordination + Execution

• Coordinateproposal production, including gathering inputs from consultants andinternal teams, reviewing content, and ensuring deadlines are met
• Ensuredata accuracy in marketing databases and oversee quality control ofsubmissions.
• Ensureall work aligns with the firm’s Project Delivery standards, includingproper use of filing systems, adherence to architectural procedures, andcompliance with drawing and documentation protocols.

Team + Culture

• Participatein firm-wide marketing initiatives and brainstorming sessions
• Ableto work in a collaborative, in-office environment (100% in-office presencerequired to support direct team engagement and effective cross-functionalcoordination)

Qualifications

• Post-secondarydegree in marketing, communications, architecture, or related field
• 2–5years of relevant experience, preferably in architecture, engineering, ordesign industries
• Excellentwriting, editing, and organizational skills
• Proficientin Microsoft Office, Adobe InDesign, and other graphic design tools
• Abilityto manage multiple deadlines with attention to detail.

Why Join Us?

AtZeidler, you’ll be part of a nationally respected architectural practice withdeep Canadian roots and a legacy of award-winning work across sectors—fromcivic landmarks and community spaces to advanced research and workplaceenvironments.

Wefoster a collaborative, inclusive studio culture that values creativity,accountability, and design integrity. With studios in Toronto, Calgary,Vancouver, and Victoria, we offer the opportunity to work on projects acrossthe country and beyond, supported by teams who are passionate aboutarchitecture’s potential to make a positive impact.

Here’swhat you can expect as part of our team:

• A respectful, supportive,and engaging in-office environment
• Opportunities formentorship, leadership, and professional growth at all levels
• A strong commitment tosustainability and continuous learning
• Competitive compensationwith an annual profit share
• Comprehensive benefits,including extended health and dental, EFAP, wellness spending, andprofessional membership reimbursement
• PATO Days (additionaltime off around long weekends and holiday closures)
• Wellness initiatives,training programs, and social events that strengthen our studio culture

Ifyou're a motivated and inspired individual who thrives in a fast-paced,design-driven environment and is excited to grow within a collaborative team,we’d love to hear from you.

Zeidleris committed to equal opportunity for all employees and applicants, and westand by our principles for a diverse, equitable and inclusive workplace.