Proposal Specialist

Zeidler Architecture; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading architectural practice as a Proposal Specialist at Zeidler Architecture, where you will play a vital role in preparing compelling proposals and marketing materials to drive business development in a collaborative team environment. Work alongside a diverse team dedicated to design excellence and sustainability while fostering your professional growth within a supportive culture.

Benefits

Comprehensive benefits including extended health and dental

Annual profit share

Opportunities for mentorship and professional growth

PATO Days

Qualifications

• 2–5 years of relevant experience, preferably in architecture, engineering, or design.
• Excellent writing, editing, and organizational skills.
• Proficient in Microsoft Office and graphic design tools.

Responsibilities

• Prepare proposals and marketing materials to support business development.
• Coordinate proposal production and ensure deadlines are met.
• Develop, write, and design high-quality competitive proposals.

Skills

Writing

Editing

Organizational Skills

Attention to Detail

Education

Post-secondary degree in marketing, communications, architecture, or related field

Tools

Microsoft Office

Adobe InDesign

Job description

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Introduction

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

We are currently seeking an Intermediate Architect to join our Toronto Studio. The ideal candidate brings strong writing and editing skills, as well as a deep understanding of creating compelling proposals.

Job Summary

The Proposals Specialist plays a central role in preparing proposals and marketing materials to support business development efforts. Collaborating closely with the national marketing team, leadership, and design staff, this role helps to position the firm for growth across Canada.

Key Responsibilities

• Work with partners, principals, and project teams to respond to RFQs, RFPs, and EOIs
• Contribute to the strategic positioning of pursuits, including content planning and team coordination.

Content Development

• Develop, write, and design high-quality, competitive proposals in response to RFPs.
• Ensure compliance, clarity, consistency, and brand alignment across all submissions.
• Support proposal strategy and content development, including project narratives and team info.
• Maintain and update collateral databases (project profiles, CVs, narratives and other marketing materials).
• Conduct bid research and support opportunity tracking.
• Assist with peer reviews and other team initiatives as needed.

Coordination + Execution

• Coordinate proposal production, including gathering inputs from consultants and internal teams, reviewing content, and ensuring deadlines are met
• Ensure data accuracy in marketing databases and oversee quality control of submissions.
• Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures, and compliance with drawing and documentation protocols.

Team + Culture

• Participate in firm-wide marketing initiatives and brainstorming sessions
• Able to work in a collaborative, in-office environment (100% in-office presence required to support direct team engagement and effective cross-functional coordination)

Qualifications

• Post-secondary degree in marketing, communications, architecture, or related field
• 2–5 years of relevant experience, preferably in architecture, engineering, or design industries
• Excellent writing, editing, and organizational skills
• Proficient in Microsoft Office, Adobe InDesign, and other graphic design tools
• Ability to manage multiple deadlines with attention to detail.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors—from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, Vancouver, and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Here’s what you can expect as part of our team:

• A respectful, supportive, and engaging in-office environment
• Opportunities for mentorship, leadership, and professional growth at all levels
• A strong commitment to sustainability and continuous learning
• Competitive compensation with an annual profit share
• Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement
• PATO Days (additional time off around long weekends and holiday closures)
• Wellness initiatives, training programs, and social events that strengthen our studio culture

If you're a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Writing/Editing and Business Development

• Industries

  Architecture and Planning

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