Proposal Specialist

Staples Canada; Richmond Hill; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Associate discount

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Learning & Development programs

Job summary

Staples Canada in Richmond Hill is seeking a Proposal Specialist to own the proposal process from kickoff through submission. You will act as the project manager for RFx opportunities, coordinating with sales, pricing, merchandising, operations, and legal to craft compelling responses.

You will gather data, align our value proposition with customer needs, and lead cross-functional teams to meet tight deadlines.

Qualifications

• A university degree with emphasis on communications, business, marketing, and/or journalism.
• Project management skills with proactive communication and organization.
• Advanced skills in MS Office including Word, Excel, PowerPoint, Teams and Outlook.

Responsibilities

• Provide operational leadership for proposal development and manage kickoff calls, deadlines, and executive reviews.
• Strategize with sales to identify win themes and key value drivers for bids.
• Collaborate across departments to align proposal with pricing, merchandising, operations, and legal.
• Gather and organize data from other departments and integrate into responses.
• Draft and finalize proposals capturing Staples Canada’s value proposition and respond to stakeholder feedback.
• Navigate ambiguity and guide teams through challenging, uncertain situations.

Skills

University degree in communications or

Project management

MS Office Suite

Excellent communication

RFx knowledge

Interpersonal skills

Independent work

Education

University degree in communications, business, marketing, or journalism

Tools

MS Office Suite

Job description

Some of what you will do:

Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex, verbiage and compliance driven RFx opportunities for both prospective and existing customers of all sizes. The proposal specialist plays an integral role in driving revenue and increasing profitability through conversion, retention, and penetration.

Job Description

Some of what you will do:

Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex, verbiage and compliance driven RFx opportunities for both prospective and existing customers of all sizes. The proposal specialist plays an integral role in driving revenue and increasing profitability through conversion, retention, and penetration.

Specifically, You Will

• Provide operational leadership for proposal development, charting project plans and bid schedules, spearheading kickoff calls, delegating tasks, communicating critical deadlines, conducting executive reviews, and holding stakeholders accountable throughout.
• Strategize with the sales team to identify win themes, customer pain points, and key value drivers to create a unified bid strategy for revenue generation.
• Collaborate across all organizational functions and levels, building alignment between the proposal, pricing, sales, merchandising, transportation, operations, legal, risk management, and credit teams.
• Gather, analyze and organize data from other departments, discerning key information and integrating it into the response.
• Draft and creates proposal that capture Staples Professional’s value proposition and align our offering with customer needs. Edits and revises drafts based on customer addenda and stakeholder feedback.
• Work well in situations with many unknowns and knows how to solve challenges and guide others through ambiguity.

Some Of What You Need

• A university degree with emphasis on communications, business, marketing, and/or journalism.
• Project management skills with demonstrated ability to keep projects on track through proactive communication, prioritization, problem solving, time/task management, ability to manage multiple projects, and organization.
• Advanced computer skills: Must have advanced skills in the entire MS Office Suite including Word, Excel, PowerPoint, Teams and Outlook, and an ability to learn new software quickly.
• Excellent communication skills, both verbal and written, to clearly explain concepts in professional documents using easy-to-understand English.
• Proposal process knowledge with an understanding of what to look for in an RFx, kickoff calls, content management, and on-time delivery of projects.
• Strong interpersonal skills with an ability to foster positive working relationships across all business areas.
• Ability to work independently under pressure, especially under tight client deadlines with minimal supervision.

Physical Environment/Working Conditions

• Hybrid Work Model (4 days working in the Richmond Hill office).

Some Of What You Will Get

• Associate discount
• Health and Dental benefits
• RRSP/DPSP
• Performance bonuses
• Learning & Development programs
• And more...

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About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together.

We are building an inclusive and diverse team

Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.