Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

Jacobs; Ottawa; On-site; CAD 85,000 - 110,000; Full time

Job summary

Jacobs is seeking a Proposal Editor / Writer and Proposal Manager for their Canada-Northeast US Team. This key role involves leading proposal writing, editing, and management, requiring strong leadership and communication skills. Ideal candidates will have 8+ years of experience in proposal management, particularly within the AEC industry.

Qualifications

• Minimum 8 years of proposal management experience, preferably in AEC industry.
• Understanding of proposal development and review processes.
• Strong leadership and negotiation skills.

Responsibilities

• Lead writing, editing, and research for proposal sections.
• Manage coordination and preparation of proposals.
• Apply Sales Operations procedures and branding guidelines.

Skills

Excellent communication

Negotiation

Leadership

Analytical skills

Education

BS / BA degree or equivalent

Job description

Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

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Our Sales Operations career path offers an opportunity to help Jacobs win work, addressing clients’ challenges and laying the foundation for human progress. In this role, you will support various sales and business development tasks, from positioning to strategic proposals and qualification statements. All members of our Canada-Northeast Geographic Sales Operations (GSO) team are expected to be self-starters with excellent communication skills, creative problem-solvers, team players, and invested in Jacobs’ success.

Main Duties & Responsibilities

Each day presents different activities as you help position Jacobs for success. Our Proposal Editor / Writer will be responsible for writing and editing proposal sections, proofreading, copy editing, and managing small to medium-sized efforts when capacity allows. Responsibilities include:

Writer / Editor

• Lead the writing, editing, and research for sections on complex pursuits or collaborate with capture teams on smaller proposals.
• Serve as section lead for strategic proposals, ensuring quality and content accuracy.
• Ensure compliance, identify and communicate issues proactively.
• Participate in pursuit strategies, kick-off meetings, storyboarding, and milestone meetings as appropriate.
• Partner with CAM, Account Strategist, or Sales Operations staff to drive proposals, qualification statements, and presentations.

Proposal Management

• Lead coordination and preparation of proposals of all sizes, working directly with technical staff, and support large strategic opportunities under senior guidance.
• Support planning and development of presentations and interviews.
• Coordinate, write, edit, and research non-technical sections independently, ensuring compliance and issue mitigation.
• Participate in meetings and opportunity planning activities.
• Develop knowledge of Jacobs’ markets and suggest teaming partners and qualified staff during planning sessions.

General Responsibilities

• Understand business objectives, priorities, and sales strategies related to proposals.
• Apply Sales Operations procedures, policies, and branding guidelines.
• Maintain and update business development tools and databases.
• Build strong relationships across teams and may mentor junior staff.
• Demonstrate skills in leadership, sales strategy, and industry knowledge.

Additional Expectations

Proposal Managers should demonstrate leadership, sales strategy, and industry acumen:

• Provide direction to support staff and coordinate proposal activities.
• Manage contributions and monitor progress.
• Resolve issues independently and escalate as needed.
• Lead business development assignments, manage proposals, and support strategic efforts.
• Apply analytical skills to develop strategies and win themes.
• Enhance company branding and ensure quality control.

Qualifications

• BS / BA degree or equivalent.
• Minimum 8 years of proposal management experience, preferably in AEC industry, with expertise in transportation, water, architecture, interiors, planning, or urban design markets.
• Understanding of proposal development, review processes, and time management.
• Excellent communication, negotiation, and leadership skills.

Candidates in other Canadian locations are encouraged to apply.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Marketing, Public Relations, and Writing / Editing; Business Consulting and Services

Note: This job is active and accepting applications.