Proposal Coordinator / Writer

R.V. Anderson Associates Limited; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Join a dynamic and award-winning team as a Proposal Coordinator/Writers at a forward-thinking company. This role offers the opportunity to manage and develop proposals while collaborating with experts across various disciplines. You'll be instrumental in shaping proposals that meet client requirements and reflect the company's commitment to quality. With a culture that values creativity and teamwork, you’ll thrive in an environment that encourages personal growth and professional development. Enjoy competitive compensation, flexible work arrangements, and a range of benefits designed to support your well-being and career aspirations.

Benefits

Competitive compensation packages

Health, vision, and dental coverage

Flexible vacation policy

Top-up plans for new parents

Firm-paid holidays and breaks

Pension Plan with match

Global Travel Assist Program

Access to free services and discounts

Flexible work arrangements

Qualifications

• 3-5 years of proposal-related experience in a professional service firm.
• Ability to manage multiple projects under tight deadlines.

Responsibilities

• Developing compliant proposal outlines and writing standard components.
• Project managing multiple proposal submissions across disciplines.
• Collaborating with subject matter experts for proposal content.

Skills

Proposal Management

Editing and Writing

Interpersonal Skills

Project Management

Office 365

Attention to Detail

Research Skills

Education

Bachelor's degree in Communications

Diploma in Marketing or Business Administration

Tools

Office 365

Job description

Your difference is the difference

Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.

As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide of range of projects and channels.

Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.

RVA’s Proposal team is looking for an enthusiastic and experienced Proposal Coordinator / Writer to hit the ground running and support their competitive proposal process and marketing initiatives.

Duties:

1. Assessing proposal requirements, developing compliant proposal outlines, and compiling, editing, and writing standard proposal components in adherence to RFQ/RFP requirements.
2. Navigating and/or researching within our internal systems to obtain necessary information/ documentation.
3. Project managing multiple proposal submissions at once, often within multiple disciplines, to help achieve company goals.
4. Collaborating with subject matter experts, often located in multiple geographical locations, to obtain information needed to respond to client requirements.
5. Attending and participating in proposal strategy meetings to identify key issues and differentiators to highlight and capture in submissions.
6. Compiling content elements from various subject matter experts and turning it into clear, persuasive proposals that are technically correct and clearly convey the proposal strategy.
7. Formatting proposal components to comply with client requirements and internal branding guidelines.
8. Performing quality control to contribute to high-quality, compliant, and responsive submissions.
9. Attend internal debriefings with clients to gather information for future submissions.
10. Providing and participating in ongoing communications with internal teams as required.
11. Undertaking additional research, including reference interviews with subject matter experts, to effectively assist in editing and writing internal and external communications, including marketing materials and collateral, award submissions, abstracts, case studies, articles, and media releases, etc.
12. Assisting with other marketing and corporate initiatives as required.

Qualifications:

1. Bachelor's degree, or equivalent diploma, in Communications, English, Marketing, Business Administration or related field.
2. 3-5 years of proposal-related experience is required. Previous experience in a professional service firm is preferred.
3. Able to manage and prioritize changes and enforce deadlines to ensure on-time delivery of proposals.
4. Entrepreneurial, confident, self-starter with the ability to take initiative and manage adversity.
5. Able to manage and deliver multiple projects at once under tight timelines; thrives in a dynamic, fast paced, high pressure environment.
6. Intermediate knowledge of Office 365.
7. Strong interpersonal skills with the ability to work as a team with staff at all levels throughout the company.
8. High level of attention to detail to ensure compliance with public-sector client requirements.
9. Able to convert complex technical information into everyday language easily understood by a general audience.

Your better starts here

We don’t settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It’s just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other.

• Competitive compensation packages and performance-based bonuses
• Health, paramedical, vision, and dental coverage
• A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs
• Top-up plans for new and expecting parents
• Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree
• RVA Group Pension Plan with match
• Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips
• Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans)
• Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options

Diversity, Inclusion, and Accommodations:

At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.