Proposal Coordinator | British Columbia, Alberta, Saskatchewan, Manitoba, Ontario

Primary Engineering and Construction Corporation; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the engineering and construction sector is seeking a Proposal Coordinator to support proposal development and administrative tasks. The role involves monitoring RFP opportunities, editing proposals, and collaborating with marketing efforts. Candidates should have a relevant degree and experience in proposal writing, ideally within the electrical engineering or construction fields. Strong communication and organizational skills are essential for success in this dynamic position.

Qualifications

• 1-2 years of experience writing proposals, preferably in electrical engineering or construction.
• Proficient with Adobe InDesign and Microsoft Office.

Responsibilities

• Monitors bidding sites for RFP opportunities and supports proposal development.
• Edits and reviews proposal documents for accuracy and compliance.
• Assists in content management and process improvement for proposals.

Skills

Proposal Writing

Communication

Organization

Education

University degree or college diploma

Tools

Adobe InDesign

Microsoft Office

Visio

Job description

Reporting to the Program Manager, Marketing & Communications, the Proposal Coordinator is responsible for assisting operations groups in building and submitting formal proposals for work and providing general administrative support for the team.

Responsibilities :

Proposal Coordination & Development

• Monitors bidding sites for RFP opportunities and shares relevant listings with local managers for review.
• Supports local managers in developing timely, high-quality, and competitive proposals in response to RFPs.
• Attends kickoff meetings, ensuring responsibilities and deadlines are clearly communicated to the proposal team.
• Edits, proofreads, and reviews proposal documents to ensure accuracy, compliance, and consistency before submission.

Content & Document Management

• Updates and maintains a library of sample RFP responses, resumes, and key proposal documents.
• Produces content for deadline-sensitive deliverables, including Statements of Qualifications, Sales Sheets, brochures, presentations, and award submissions.
• Works with Marketing Coordinator to design visual aids, graphics, and layouts using Adobe InDesign, Illustrator, and Visio to enhance proposal presentations.

Process Improvement & Best Practices

• Assists in debriefing and analyzing past proposals to improve future submissions.
• Identifies opportunities to improve proposal templates, content organization, and workflow efficiency.

Additional Responsibilities

• Assists the Marketing Coordinator with various initiatives, including the development of collateral, social media content, event materials, and other marketing efforts to enhance brand visibility and engagement.
• Provides general administrative support to the team.

Qualifications :

• University degree or college diploma in a relevant field
• 1-2 years of experience writing proposals (experience in the electrical engineering or construction industry is an asset)
• Proficient with Adobe InDesign, Microsoft Office (including Word, Excel, and PowerPoint), and Visio

A few qualifications that would help you succeed :

• Proactive, self-driven, and able to take ownership of tasks independently
• Ability to handle multiple priorities and deadlines while maintaining high-quality output
• Strong written and verbal communication skills, with superior editing and proofreading abilities
• Well-organized with a sharp eye for accuracy and consistency
• Works well in a team environment, contributing to a positive and productive workplace
• Quick learner with the ability to navigate new tools, technologies, and evolving processes