Proposal Coordinator | British Columbia, Alberta, Saskatchewan, Manitoba, Ontario

Primary Engineering and Construction Corporation; Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to support proposal development and marketing initiatives. In this dynamic role, you will monitor RFP opportunities, collaborate with local managers to create competitive proposals, and enhance submissions through effective content management. You'll utilize tools like Adobe InDesign and Microsoft Office to produce visually appealing documents and contribute to various marketing efforts. This position offers a chance to grow within a supportive team environment while honing your skills in proposal writing and project coordination. If you are proactive, detail-oriented, and passionate about making a difference, this opportunity is for you.

Qualifications

• 1-2 years of experience in proposal writing, preferably in electrical engineering or construction.
• Proficient in Adobe InDesign, Microsoft Office Suite, and Visio.

Responsibilities

• Coordinate and develop proposals, ensuring quality and compliance.
• Manage content and documents for proposal submissions and marketing materials.

Skills

Proposal Writing

Editing and Proofreading

Communication Skills

Time Management

Education

University degree or college diploma in a relevant field

Tools

Adobe InDesign

Microsoft Office

Visio

Job description

Reporting to the Program Manager, Marketing & Communications, the Proposal Coordinator is responsible for assisting operations groups in building and submitting formal proposals for work and providing general administrative support for the team.

Responsibilities:

Proposal Coordination & Development

1. Monitors bidding sites for RFP opportunities and shares relevant listings with local managers for review.
2. Supports local managers in developing timely, high-quality, and competitive proposals in response to RFPs.
3. Attends kickoff meetings, ensuring responsibilities and deadlines are clearly communicated to the proposal team.
4. Edits, proofreads, and reviews proposal documents to ensure accuracy, compliance, and consistency before submission.

Content & Document Management

1. Updates and maintains a library of sample RFP responses, resumes, and key proposal documents.
2. Produces content for deadline-sensitive deliverables, including Statements of Qualifications, Sales Sheets, brochures, presentations, and award submissions.
3. Works with Marketing Coordinator to design visual aids, graphics, and layouts using Adobe InDesign, Illustrator, and Visio to enhance proposal presentations.

Process Improvement & Best Practices

1. Assists in debriefing and analyzing past proposals to improve future submissions.
2. Identifies opportunities to improve proposal templates, content organization, and workflow efficiency.

Additional Responsibilities

1. Assists the Marketing Coordinator with various initiatives, including the development of collateral, social media content, event materials, and other marketing efforts to enhance brand visibility and engagement.
2. Provides general administrative support to the team.

Qualifications:

1. University degree or college diploma in a relevant field
2. 1-2 years of experience writing proposals (experience in the electrical engineering or construction industry is an asset)
3. Proficient with Adobe InDesign, Microsoft Office (including Word, Excel, and PowerPoint), and Visio

A few qualifications that would help you succeed:

1. Proactive, self-driven, and able to take ownership of tasks independently
2. Ability to handle multiple priorities and deadlines while maintaining high-quality output
3. Strong written and verbal communication skills, with superior editing and proofreading abilities
4. Well-organized with a sharp eye for accuracy and consistency
5. Works well in a team environment, contributing to a positive and productive workplace
6. Quick learner with the ability to navigate new tools, technologies, and evolving processes

Salary Range: $28.50 - $31.50 per hour