Proposal Coordinator

Art Engineering Inc.; Ottawa, Kingston, Toronto, North Bay; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is looking for a detail-oriented Proposal Coordinator to join their dynamic team. In this pivotal role, you will craft compelling proposals in response to client requests and government solicitations. Collaborating closely with technical and management personnel, you will ensure timely and high-quality submissions. This innovative firm offers a flexible working environment and a chance to develop your skills in a supportive atmosphere. If you are organized, detail-oriented, and passionate about proposal development, this opportunity is perfect for you.

Benefits

Paid vacation

Performance based bonuses

Flexible working location

RRSP matching program

Regular company social events

Qualifications

• 0-2 years of experience in proposal coordination or technical writing.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Coordinate, write, edit, and format proposals for RFPs and RFQs.
• Gather information from technical teams and maintain proposal templates.

Skills

Writing Skills

Editing Skills

Organizational Skills

Multitasking

Communication Skills

Education

Bachelor’s degree in Communications

Bachelor’s degree in Marketing

Bachelor’s degree in Business

Bachelor’s degree in Engineering

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented and highly organized Proposal Coordinator to join our team in any of our four (4) office locations in Ottawa, Kingston, Toronto, or North Bay. This role is pivotal in developing compelling proposals in response to client requests and government solicitations. The ideal candidate will collaborate with technical and management personnel to ensure timely and high-quality proposal submissions.

Responsibilities/Duties:

• Coordinate, write, edit, and format proposals in response to RFPs, RFQs, and other solicitations.
• Work closely with subject matter experts, technical teams, and leadership to gather necessary information.
• Maintain and update proposal templates, resumes, project descriptions, and company qualifications.
• Ensure proposals adhere to client requirements, company standards, and industry best practices.
• Develop and manage proposal timelines, deadlines, and review schedules.
• Ensure clarity, consistency, and accuracy of all proposal content.
• Assist in the creation of visual elements, such as organizational charts, infographics, and cover pages.
• Maintain a repository of past proposals, boilerplate content, and client requirements for future use.

Experience:

• Bachelor’s degree in Communications, Marketing, Business, Engineering, or a related field.
• 0-2 years of experience in proposal coordination or technical writing (preferably in the engineering and/or construction sector).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong writing, editing, and organizational skills.
• Ability to multitask and prioritize deadlines.
• Familiarity with government and private-sector proposal processes (and bid platforms) will be considered an asset.

Benefits of working at AEI:

• Paid vacation
• Performance based bonuses
• Flexible working location (hybrid) and hours (following probationary period)
• RRSP matching program
• Regular company social events and networking opportunities