Proposal Coordinator

BPA; Halifax; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

37.5-hour workweek with flexible hours

Hybrid work policy

Overtime is compensated either as time

RRSP with employer contributions

Structured training and mentorship

Job summary

BPA is seeking an OSP Proposal Coordinator to support end-to-end proposal development, tracking, partner coordination, and documentation. The role collaborates with Technical Leads, Discipline Leads, and Proposal Writers in a flexible, hybrid Canadian environment.

Responsibilities include opportunity monitoring, partner coordination, fee letters, CV updates, and maintaining proposal information systems using MS Office, SharePoint, Adobe, and automation tools.

Qualifications

• Strong attention to detail and proofreading accuracy.
• Excellent time management and ability to manage multiple tasks.
• Effective cross-functional communication and collaboration.
• Comfortable working independently with tight deadlines.
• Strong organizational and planning abilities.

Responsibilities

• Monitor opportunity flow from receipt to Go/No-Go decisions and update trackers.
• Coordinate with architects/partners and maintain client/architect requirements.
• Prepare fee letters, support CV updates, and assist in project descriptions.
• Provide administrative coordination and documentation support throughout the proposal lifecycle.
• Apply advanced MS Office, SharePoint, Adobe, and proposal automation tools as needed.

Skills

Attention to detail

Time management

Proofreading accuracy

Cross-functional communication

Independent work

Organization skills

AI usage

Tools

Microsoft Office

SharePoint

Adobe

Proposal/document automation software

Job description

BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Role Overview

The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities

Opportunity Monitoring & Tracking

• Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
• Maintain and update the OSP proposal tracker, including addenda updates
• Maintain and update various OSP information systems

Partner & Architect Coordination

• Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
• Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support

• Assist in preparing draft fee letters and follow up with Discipline
• Support CV maintenance and updates
• Support project description updates
• Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency

• Advanced knowledge of Microsoft Office
• SharePoint
• AI usage
• Adobe
• Proposal/document automation software

Soft Skills

• Exceptional attention to detail
• Strong time management
• Proofreading accuracy
• Effective cross-functional communication
• Ability to work independently
• Strong organization skills

Build your career with us and enjoy…

• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• A hybrid work policy that promotes balance between professional and personal life.
• Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
• A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
• A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
• A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
• Cutting-edge technology, including BIM and modern collaborative tools.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

Salary range:

$55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.

This posting is for an existing vacancy.

AI usage:

BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.