Proposal Coordinator

Pinchin; Comox; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in engineering and environmental solutions is seeking a Proposal Coordinator to join their team. The role involves coordinating proposal projects, analyzing opportunities, and ensuring high-quality submissions. Ideal candidates will have a relevant degree and experience in technical document preparation, along with strong organizational and communication skills.

Benefits

Competitive salaries

Great benefits

Career development

Paid personal days

Paid vacation

Wellness accounts

Social activities

Team events

Qualifications

• 1+ years of preparing technical documents in a B2B environment.
• Ability to manage multiple projects and deadlines.
• Graphic design experience is a plus.

Responsibilities

• Coordinate and support proposal pursuit and kick-off meetings.
• Analyze proposal opportunities and plan responses.
• Oversee proposal finalization, assembly, and submission.

Skills

Organizational skills

Time management

Writing

Proofreading

Editing

Communication

Microsoft Office

Education

Degree or Diploma in Business, Technical Writing, Marketing, Communications

Tools

Microsoft Office

Job description

Today is the day to boost your career! Pinchin is seeking a Proposal Coordinator to join the Proposal team, working out of any Pinchin office location.

The successful candidate will join a supportive team in a fun and rewarding work environment. The collaborative nature of the team provides an excellent opportunity for professionals at all career stages to learn and grow.

The Proposal Coordinator is responsible for liaising with all Pinchin offices to act as a proposal project coordinator and program champion.

A Day in the Life of a Proposal Coordinator at Pinchin :

1. Support Tenders Program (opportunity identification/distribution), if needed
2. Analyze proposal opportunities (RFPs, RFQs, EOIs, VORs, etc.) and plan responses
3. Coordinate and support proposal pursuit and kick-off meetings
4. Champion the Go/NoGo process; assist with strategy, approach, teaming, and win themes
5. Create draft proposal framework documents aligned with client bid requirements
6. Support the Project Manager/Owner in developing and preparing proposal submissions
7. Customize non-technical content to ensure client focus and alignment with needs
8. Coordinate writing, review, and completion of documents with Proposal Owner and SMEs
9. Oversee proposal finalization, assembly, and submission/delivery
10. Document debrief sessions and share feedback
11. Contribute to process improvements and initiatives
12. Liaise with internal and external clients as needed
13. Participate in other Business Development activities

What You Bring to the Pinchin Team :

• Degree or Diploma in Business, Technical Writing, Marketing, Communications, or related field with relevant experience
• 1+ years of preparing technical documents in a B2B environment
• Strong organizational and time management skills
• Ability to manage multiple projects and deadlines
• Excellent writing, proofreading, and editing skills
• Effective communication across organizational levels
• Proficiency in Microsoft Office suite
• Graphic design experience is a plus

What’s in It for You :

We offer competitive salaries, great benefits, mentoring, career development, community involvement, environmental initiatives, casual dress code, paid personal days, paid vacation, membership dues reimbursement, wellness accounts, social activities, team events, hotel discounts, and more in an inclusive environment.

Please note that our recruitment process may include online testing, and security clearances and drug testing may be required for certain roles. Only selected applicants will be contacted.

• No agency calls please

Why Pinchin?

Our employees are at the heart of our business. We support career growth with resources and expert guidance in a culture rooted in integrity, respect, social responsibility, and learning.

About Us

Pinchin Ltd. offers engineering, building sciences, geosciences, environmental, and safety solutions nationwide. We promote diversity and inclusion. Reasonable accommodations are available upon request.