Proposal and Sales Coordinator

triumph; Mississauga; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Salary range

Benefits Day 1

Growth opportunities

Cross-unit exposure

Accountability culture

Job summary

Triumph Group of Companies is seeking a Proposal and Sales Coordinator in Toronto to organize information, prepare proposals, and coordinate cross‑department communication. You will track deadlines, format documents, and support the sales team to move deals forward.

The role emphasizes proactive organization, timely submissions, and structured processes while staying adaptable to changing priorities.

Qualifications

• 2+ years in a coordination, administrative, project support, or sales support role.
• Proficiency in Microsoft Office, especially Word and Excel
• Expertise in creating professional and engaging presentations using PowerPoint, Canva, or similar tools
• Clear written communication and professional email etiquette
• Ability to follow structured processes while adapting to changing priorities
• Experience with CRM systems (Salesforce preferred) is an asset

Responsibilities

• Prepare and format proposals, qualification packages, and supporting documentation
• Coordinate internal approvals and required signatures
• Track opportunities, deadlines, and submission requirements
• Gather information from operations, estimating, safety, and finance teams
• Maintain organized records of submissions and client requirements
• Assist Sales VP and team with meeting preparation and follow ups
• Manage document templates and standard company information packages
• Support prequalification and vendor registration processes
• Coordinate communication between departments related to opportunities
• Support trade shows, industry events, lunch and learns, or client facing meetings by coordinate logistics including materials, registrations, schedules, and follow up activities

Skills

Coordination

Communication

Email etiquette

CRM experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Salesforce

Job description

Title: Proposal and Sales Coordinator

Location: Toronto

Company: Triumph Group of Companies

Role Overview

The Sales Coordinator supports the Sales Team by organizing information, preparing proposals and documentation, and coordinating communication across departments. The role helps the team stay focused on clients by keeping details organized, deadlines tracked, and managing the background work that keeps deals progressing.

Success in this role the sales team is prepared, submissions go out on time, and leadership has the information they need because you have taken proactive steps. You keep details organized and moving, allowing others to focus on client relationships and strategy. Over time, fewer last-minute requests occur because you anticipated what was needed.

What We Offer

• Salary Range: $65K - $90K

• Stable long-term employment with a growing organization

• Benefits Day 1

• Exposure to multiple business units and leadership teams

• Opportunity to grow into business development, operations, or project support roles

• A culture focused on accountability, teamwork, and practical solutions

What You Bring to the Table

Technical Skills

• 2+ years in a coordination, administrative, project support, or sales support role

• Proficiency in Microsoft Office, especially Word and Excel

• Expertise in creating professional and engaging presentations using PowerPoint, Canva, or similar tools

• Clear written communication and professional email etiquette

• Ability to follow structured processes while adapting to changing priorities

• Experience with CRM systems (Salesforce preferred) is an asset

Attributes

• Proactively communicate and follow up as needed with minimal intervention

• Take ownership of tasks
  and delegate tasks as needed

• Support others to stay on task and prepared with documentation coordination

• Be detailed
  oriented and have a knack for ensuring consistency

Duties & Responsibilities

• Prepare and format proposals, qualification packages, and supporting documentation

• Coordinate internal approvals and required signatures

• Track opportunities, deadlines, and submission requirements

• Gather information from operations, estimating, safety, and finance teams

• Maintain organized records of submissions and client requirements

• Assist Sales VP and team with meeting preparation and follow ups

• Manage document templates and standard company information packages

• Support prequalification and vendor registration processes

• Coordinate communication between departments related to opportunities

• Support trade shows, industry events, lunch and learns, or client facing meetings by coordinate logistics including materials, registrations, schedules, and follow up activities

Company Overview – Triumph Group of Companies

Triumph Group of Companies is a diversified construction and infrastructure services organization supporting projects across multiple sectors. We provide specialized services in roofing, waterproofing, cladding, energy, restoration, and glazing, ensuring comprehensive care of building. Our culture is built on safety, accountability, teamwork, and consistent standards across all divisions. We value people who take ownership, communicate directly, and help move work forward.