Property Services Coordinator

TalentSphere Staffing Solutions; Calgary; On-site; CAD 65,000 - 75,000; Full time

Job summary

Join a well-established commercial property management firm as a Property Services Coordinator in Calgary. This exciting full-time role focuses on tenant relations, vendor management, and administrative support within a collaborative team environment. You will play a crucial role in maintaining strong communication with various stakeholders and ensuring smooth operations across the property portfolio. Ideal candidates will have at least 3 years of experience in commercial property management, excellent organizational skills, and a proactive approach to problem-solving. This position offers a competitive salary and a comprehensive benefits plan, making it a fantastic opportunity for growth in a dynamic industry.

Qualifications

• 3+ years of experience in commercial property management.
• Graduate of a Business Administration program or equivalent experience.

Responsibilities

• Manage tenant requests and concerns promptly.
• Coordinate annual building maintenance activities and inspections.
• Draft service contracts and manage contractor compliance.

Skills

Commercial Property Management

Communication Skills

Customer Service

Organizational Skills

Problem-Solving

Education

Business Administration

Tools

Microsoft Office Suite

Yardi

Job description

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Full-Time, Permanent

Our client, a well-established and reputable commercial property management firm with a nationwide presence, is seeking a

Commercial Real Estate

Calgary, AB

Full-Time, Permanent

Our client, a well-established and reputable commercial property management firm with a nationwide presence, is seeking a Property Services Coordinator to join their collaborative team in Calgary. In this role, you will support operations across a commercial office portfolio, working closely with the Property Manager. This is a key position focused on tenant relations, vendor management, and administrative support. The role is fully in-office within a warm, team-oriented environment. Please note: obtaining security clearance will be required for this position.

The ideal candidate will bring 3+ years of experience in commercial property management, outstanding communication skills, excellent customer service capabilities, and strong organizational attention to detail.

Responsibilities

• Foster strong communication with contractors, consultants, tenants, sub-tenants, the general public, and government representatives.
• Respond to and manage tenant requests, concerns, and inquiries promptly.
• Maintain and update the open Purchase Order list monthly.
• Prepare and administer service contract tenders, addendums, clarifications, and participate in tender walk-throughs.
• Draft service contracts and agreements for execution.
• Complete incident reports as necessary.
• Assist in managing contractors' federal security clearance requirements.
• Update and maintain contractor and active contract lists.
• Coordinate supplier and contractor setups within the payables system.
• Conduct monthly building inspections.
• Organize annual building maintenance activities, such as window and carpet cleaning, and coordinate access with tenants and retailers.
• Coordinate health and safety meetings with contractors and complete associated documentation.
• Maintain records of WCB and insurance certificates for contractors and liaise with Safe Contractor to ensure compliance.
• Cross-train and provide coverage for Administrative Assistant duties when required.
  
  

Qualifications:

• Minimum of 3 years' experience in commercial property management or real estate operations.
• Graduate of a Business Administration program from a community college or equivalent practical experience.
• Strong verbal and written communication skills in English.
• High attention to detail with flexibility, problem-solving abilities, and a self-starter attitude.
• Ability to work calmly under pressure while maintaining a strong sense of urgency.
• Excellent organizational and multi-tasking skills with a strong sense of ownership and accountability.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook); experience with Yardi or similar property management systems is an asset.
• A positive, team-oriented approach with a dynamic work ethic.
  
  

Compensation: The successful candidate will receive an annual base salary between $65,000 - $75,000, commensurate with experience, plus participation in a comprehensive benefits plan.

Similar Job Titles

• Commercial Property Administrator
• Commercial Property Coordinator
• Project Coordinator
• Facilities Coordinator
  
  

Interested? Apply below!

Only applicants with the legal right to work in Canada will be considered. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions

talentsphere.ca

Canada

Toronto: 416.900.3435 Calgary: 403.910.9222 Edmonton: 587.333.7929 Halifax: 902.800.7808 Kelowna: 250.448.8880 Montreal: 438.448.4300 Mississauga: 905.919.3688 Ottawa: 613.783.1441 Vancouver: 778.807.9777 Victoria: 250.294.8095 Winnipeg: 204.285.3905

United States

USA Toll-Free: 1855.900.3435 Dallas 469.498.2002 Los Angeles 213.290.4030

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Staffing and Recruiting

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