Property Operations & Finance Coordinator

Allied Properties REIT; Toronto; On-site; CAD 52,000 - 60,000; Full time

Job summary

Allied Properties REIT is seeking a proactive Property Coordinator to support The Well's operations in Toronto. You will coordinate administrative, financial, and operational processes across the property, reporting to the General Manager, and ensuring accuracy and efficiency for tenants, vendors, and colleagues.

You will handle purchase orders in Yardi, track invoices, administer tenant and vendor records, and contribute to a seamless office experience while supporting both office and retail

Qualifications

• 1–2 years of administrative or coordination experience.
• Verbal and written communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proven organizational skills with the ability to meet deadlines.
• Detail-oriented.
• Ability to work independently and collaboratively in a team environment.
• Experience with Yardi or similar systems is an asset.

Responsibilities

• Prepare and process purchase orders (POs) in Yardi, ensuring accuracy and proper coding.
• Track invoice submissions, approvals and payment status, following up on outstanding items in partnership with Department Managers.
• Coordinate with vendors and internal stakeholders to ensure timely submission of invoices and required documentation.
• Support vendor onboarding processes, including collection of insurance certificates, WSIB clearance and system setup.
• Assist with preparation and tracking of service contracts and related documentation.
• Compile monthly accrual listings for review and approval by Department Managers.
• Support annual operating cost billing distribution in collaboration with Property Administration.
• Perform monthly corporate credit card reconciliations, as required.
• Maintain organized financial records, backup documentation and audit-ready files.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication

Organizational skills

Teamwork

Tools

Yardi

Job description

Allied Properties REIT is seeking a proactive Property Coordinator to support The Well's operations in Toronto. You will coordinate administrative, financial, and operational processes across the property, reporting to the General Manager, and ensuring accuracy and efficiency for tenants, vendors, and colleagues.

You will handle purchase orders in Yardi, track invoices, administer tenant and vendor records, and contribute to a seamless office experience while supporting both office and retail