Property Manager (Oakville)

Kipling Group; Oakville; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

Job summary

Kipling Group in Oakville, Ontario, is seeking an experienced Property Manager to oversee building operations for a diverse portfolio, including commercial and multi-family properties. You will manage client relationships, supervise staff, and ensure compliance with regulations.

The ideal candidate has a minimum of 5 years in property management, post-secondary education (RPA preferred), strong communication, and proven ability to coordinate capital and construction projects.

Qualifications

• Minimum 5 years of direct property management experience.
• Strong written and verbal communication skills.
• Experience coordinating capital and construction projects.
• Post-secondary education and currently working on or completed RPA.

Responsibilities

• Develop key relationships with client representatives and stakeholders and manage all communications.
• Maintain close working relationships with tenants and oversee resolution of tenant issues.
• Perform regular inspections to ensure high standards of cleanliness, maintenance and security.
• Oversee day-to-day property management issues and oversee capital/construction projects as approved by clients.
• Ensure compliance with government regulations and coordinate operating manuals for emergencies.

Skills

Property management experience

Communication skills

Capital & construction projects

Organizational skills

Team player

Education

Post-secondary education

RPA certification

Tools

RPA software

Job description

Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments.

Responsibilities

Building Operations

• Develop key relationships with client representatives and stakeholders and manage all communications;
• Maintain close working relationships with tenants and oversee resolution of any tenant issues;
• Perform regular inspections of the property to ensure that high standards of cleanliness, maintenance
• and security are maintained and initiate corrective actions as needed;
• Oversee rectification of day to day property management issues;
• Procure all third party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required; client in compliance with all governmental regulations;
• Supervise building operations staff in the performance of their duties;
• Coordinate and develop operating manuals for the property – eg. emergency preparedness;
• Attend regular meetings with clients, stakeholders and tenants;
• Manage/Oversee both capital and construction projects, both planned and unplanned, as approved by
• Manage all administration duties at the property including any administrative staff;
• Ensure compliance with any and all applicable government regulations;
• Develop risk management programming for the property;
• Manage and oversee emergency situations;
• All other duties as required

Financial Duties: Reporting & Budgeting

• Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as
• per the client requirements;
• Coordinate preparation of capital plan (1-5 year and 10 year);
• Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
• Manage all aspects of budgetary expenditures during the year;
• Preparation of variance analysis on a monthly and ad hoc basis as required;
• Ensuring proper work order and invoice approval procedures are maintained;
• Review and approve purchase orders and invoices for work performed at the property;
• Review and monitor tenant invoices, accounts receivable and correspondence;
• Liaise with accounting team to ensure accuracy and timely delivery of all client reports.

Requirements

The ideal candidate for this position will have the following background:

• Minimum 5 years of direct property management experience
• Strong written and verbal communication skills
• Experience coordinating capital and construction projects
• Post-secondary education and currently working on or completed RPA
• Organized, with the ability to prioritize and work well under pressure
• Strong team player able to work with many levels of staff and client stakeholders

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• property management: 5 years (preferred)