Property Management Safety and Compliance Coordinator (SCC-E)

Homes First; Toronto; On-site; CAD 52,000 - 64,000; Full time

Job summary

Homes First Society is seeking a Property Management Safety and Compliance Coordinator to oversee safety and prevention programs across multiple sites, ensuring adherence to policies and regulatory standards.

The role includes processing safety work orders, conducting daily inspections, and performing fire life safety checks to ensure exits remain clear, doors function properly, and emergency systems operate correctly.

Qualifications

• Minimum 1 year of experience in Fire Safety / Life Safety.
• Diploma/certificate in Fire Protection Engineering, Fire & Emergency Services, Fire & Life Safety, or equivalent.
• Strong communication and interpersonal abilities.
• Advanced MS Office skills (Excel/Outlook/Word).
• Ability to work independently with minimal supervision.
• High attention to detail and accuracy.
• Ability to manage multiple projects and meet deadlines.
• Empathy for homeless populations and ability to work with individuals facing mental health/addiction challenges.

Responsibilities

• Coordinate work orders related to safety systems and equipment.
• Conduct daily safety inspections and occupancy readiness checks.
• Perform fire life safety compliance inspections (exits, doors, signage, lighting).
• Carry out pre-occupancy inspections of vacant units for safety compliance.
• Document findings, initiate corrective actions, and track follow-ups.
• Maintain records of inspections, actions, and inventory.
• Support regulatory compliance with municipal and provincial standards.
• Coordinate with maintenance teams and contractors on safety issues.
• Investigate safety incidents and recommend corrective actions.
• Assist with routine safety testing and preventive maintenance.

Skills

Communication

Interpersonal skills

Organization

Problem solving

Attention to detail

Independent work

Multitasking

Budget management

Professionalism

English proficiency

Homeless population awareness

Education

Fire protection / life safety qualification

Tools

MS Office

Job description

Property Management Safety and Compliance Coordinator

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Position type: Full time, Permanent

Location: 90 Shuter St & Various

Start date: ASAP

Hours of Work: 37.5 hours per week, Monday to Friday, 9am-5pm

Salary: $58,000 Annually

The successful candidate will coordinate safety and compliance initiatives across Homes First sites by supporting safety and prevention programs agency wide, while following Homes First Society's mission, policies and procedures.

Job Description:

• Coordinate and process work orders related to property safety systems, including the replenishment and replacement of safety equipment such as AED pads, emergency eyewash solutions, emergency lighting, exit signage, and other safety-related assets.
• Conduct routine daily inspections and property check-ins to verify compliance with organizational policies and applicable health and safety regulations.
• Perform regular compliance inspections to ensure buildings meet fire and life safety requirements, including:
  • Ensuring fire exits, corridors, and emergency egress routes remain clear and unobstructed.
  • Verifying that fire-rated doors are not propped open and close/latch properly.
  • Inspecting emergency exit signs and emergency lighting to confirm proper operation.
  • Ensuring door alarm systems and other safety devices are functional and operational.
• Conduct pre-occupancy inspections of vacant units to ensure they meet all safety and compliance standards before new tenant occupancy.
• Identify safety deficiencies, document findings, initiate corrective work orders, and follow up to ensure timely resolution.
• Maintain accurate records of inspections, compliance activities, work orders, inventory, and corrective actions.
• Support regulatory compliance by ensuring adherence to applicable municipal, provincial, and organizational safety standards and policies.
• Coordinate with maintenance staff, contractors, and property management teams to address safety-related issues and ensure timely completion of corrective work.
• Respond to safety-related concerns and assist in investigating property safety incidents, documenting observations and recommending corrective actions where appropriate.
• Assist in coordinating routine inspections, testing, and preventive maintenance of building safety systems.
• Perform other related duties as assigned in support of the organization's property operations and compliance objectives.
• Other duties as required

Qualifications:

• 1 year of experience in Fire Safety/Life Systems Safety
• College/university certificate/diploma in Fire Protection Engineering, Fire and Emergency Services, Fire and Life Safety, or recognized equivalent
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Intermediate to advanced knowledge of MS Office (Excel, Outlook, Word);
• Excellent communication and interpersonal skills
• Exceptional organization and time management skills
• Ability to problem solve, propose solutions/alternative
• High degree of accuracy and attention to detail
• Ability to work independently, with minimal supervision
• Ability to handle multiple projects and assignments
• Able to prioritize and meet budgets deadlines and achieve objectives
• Sound judgment and a high degree of professionalism
• Demonstrated ability to communicate effectively in English, both verbally and in writing
• Knowledge of homeless population and ability to work with people who have mental health and addiction issues an asset

Working in an environment where there may be smoke is required.

Working in a pet friendly environment.

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society.

Homes First Society is an equal opportunity employer.

Homes First Society does not use Artificial Intelligence to screen, assess or select applicants for internal postings.

This is an existing open position.

Accommodation

Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.