Property Coordinator 1 - Distribution Acquisitions

BC Hydro; Vancouver; On-site; CAD 80,000 - 110,000; Full time

Job summary

BC Hydro is seeking a Property Acquisitions Specialist to support its distribution system by handling property rights, leases, and related documentation. The role involves researching proposals, preparing recommendations, and coordinating with internal teams and external stakeholders to ensure compliance with BC Hydro standards.

The position emphasizes field checks, tenancy management, and the preparation of financial documents to support major capital projects.

Qualifications

• Post-secondary education in related field or equivalent.
• One year of practical Real Estate Properties or legal administrative experience.
• Diploma or degree in Legal Studies or paralegal pathway considered an asset.

Responsibilities

• Examine and analyze requests regarding BC Hydro property interests and decide on further review.
• Prepare recommendations for management on property referrals and clearances.
• Acquire and renew Crown Land tenures to support operational requirements.
• Prepare standard documents for acquisition, disposition, lease, and management of property interests.
• Conduct field checks and inspections of fee-owned properties and rights of way.
• Provide property management services, including leases, tenant screening, and billing.

Skills

Attention to detail

Negotiation

Communication

Research & analysis

Education

Urban planning

Property management

Legal studies

Paralegal qualification

Diploma/Bachelor in Legal Studies

Tools

Property databases

Job description

The Distribution Acquisitions Services (DAS) team within the Properties team provides expertise in the acquisition of property rights in support of BC Hydro’s distribution electrical system. We work collaboratively with various business groups (Distribution/Field Operations, Engineering and Generation) as well as external stakeholders to support project delivery of distribution electric system operations benefiting private landowners and commercial operations.

We have both a permanent opportunity and one year temporary opportunity on the team.

What you’ll do

• Examines, researches, and analyses requests and proposals from internal and external sources regarding existing or new BC Hydro property interests and makes decisions if the proposal/request warrants further technical and engineering review. Reviews legal terms and conditions of BC Hydro’s property interests, searches titles, reviews maps, plans, legal surveys, etc. in order to make decisions. Prepares recommendations for review by higher level staff or management. Completes property referrals and clearances as required. Follows up and arranges for or independently prepares documentation to implement approved recommendations.
• Acquires (secures) and renews Crown Land tenures in support of BC Hydro’s operational requirements; reviews, negotiates, and co-ordinates fees, costs, and ensures documentation is in accordance with BC Hydro’s standards.
• Independently prepares standard documents related to the acquisition, disposition, lease and management of BC Hydro’s property interests. Drafts non-standard clauses for review by Property Coordinator 2’s and/or Legal Services. Checks executed documents for completion and accuracy prior to registration. Compiles relevant property information including property taxes, water charges, legal fees, mortgage payments etc., in support of property transactions. Records and reports registration particulars to the owners/solicitors, and internal BC Hydro personnel.
• Performs field checks and inspections of BC Hydro fee owned properties and rights of way related to proposals/requests and permitted uses granted by BC Hydro.
• Provides management services for BC Hydro properties including: arranging for advertisement for leases, sales or rentals; monitoring sales completion and lease renewal dates; reviewing tenant applications, obtaining credit checks, explaining lease terms and recommending the most suitable tenant; responding to tenant issues and arranging for approved repairs and maintenance; initiating changes or collection action if necessary; issuing rental invoices; monitoring payment of tenants rental and property tax billings; drafting account adjustment requests, tracking operating expenses and preparing account reconciliation; identifying accounts in arrears, and initiating collection action by contacting tenants, lessees and others to collect accounts and/or discuss payment arrangements for rental or lease fees; and referring collections beyond assigned authority level to higher level staff or management.
• Prepares financial documents and reports including Expenditure Authorization Requests (EARs), Payment Requisitions, etc. in support of various Property functions; processes payments for property transactions, ensures transactions are correct, handles problems and identifies financial or processing issues to higher level staff.
• Prepares line lists, identification of deficiencies and or dropped property rights and participates in special studies and projects; utilizes various databases to undertake property research and analysis in support of major capital projects and requests from BC Hydro's operational groups.
• Maintains, manages, and updates several property related databases.
• Provides province-wide Properties Help Desk service, answering requests for Properties information and services; handles contentious trouble calls and rush inquiries from members of the public over property issues. Interacts with customers to understand customer’s needs and requirements for their projects and to communicate Hydro’s needs and requirements for public safety and electrical system integrity.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you’ll bring

• Post secondary education in a related field of study (such as urban planning, land or environmental management, property management, legal administration, legal studies, law, business management, arts or science);
• OR
• High School graduation or equivalent (such as B.C. Adult Graduation Diploma) plus 25% completion of one of the following: Diploma in Urban Land Economics (DULE), Diploma in Marketing Management (Professional Real Estate Option), Diploma in Real Estate, or the courses required for the SR/WA or the AACI designation;
• AND
• One year (1) of practical Real Estate Properties or legal administrative or legal support experience.
• OR Diploma or Bachelor degree in Legal Studies (Paralegal). If applicable, applicants with all academic course requirements completed and only the paralegal practicum remaining may be considered.
• Working towards Accredited Appraiser Canadian Institute (AACI) designation, Professional RI designation from the Real Estate Institute of BC (REIBC) or Senior Right of Way Professional (SR/WA) designation from the International Right of Way Association (IRWA) is considered an asset.