Property Assistant (Clerk III)

City Of Edmonton; Edmonton; On-site; CAD 56,000 - 71,000; Full time

Job summary

The City of Edmonton seeks a Property Assistant to support the Property Services team. This role involves managing a portfolio of properties, preparing financial reports, and coordinating daily activities. Candidates should have strong communication skills, prior property management experience, and an ability to perform well in a municipal setting. The position offers a competitive salary and is committed to fostering an inclusive and diverse workplace.

Qualifications

• Minimum of 3 years of progressively responsible office experience.
• Professional designation as a Certified Property Manager (CPM) or Real Property Administrator (RPA) is an asset.
• Experience in property management and leasing knowledge.

Responsibilities

• Administer a low complexity, low value portfolio of properties.
• Prepare accurate financial reports for lease and property.
• Coordinate daily property activity.

Skills

Communication

Customer Service

Negotiation

Time Management

Strategic Thinking

Education

Completion of the twelfth (12th) school grade, including business subjects

Tools

Microsoft Suite

Google Applications

Job description

The Real Estate Branch combines real estate and land development expertise to create integration across a diverse portfolio: we own, lease, and manage the City's inventory of real property (land, buildings, and facilities). We provide expert real estate services to the corporation and integrate multiple corporate interests so that Council can achieve its vision.

The Property Assistant is a support role to the unit, providing property management services and is accountable to their own routine, low complexity, low value portfolio, including Utility, Garden and Vacant Lots. If you are a self-starter with experience in the property management processes, have strong communication skills and take initiative, then consider joining the Property Services team.

The key responsibilities of the Property Assistant role include:

• Independently administering a low complexity, low value portfolio of properties including implementing and managing lease and license agreements
• Support the unit in the preparation of accurate financial reports for lease and property, as well as preparing and reconciling vendor charges, purchase orders, and maintenance orders
• Participate and coordinate daily property activity
• Prepare and review necessary data and documentation for the analysis of property
• Obtain estimates for various jobs and monitor contract work
• Audit and ensure accuracy of the property system
• Prepares work orders upon request for identified areas, and ensures all work is completed
• Processes invoices for payment and insurance claims
• Maintains a complete record of current approved section projects and programs, as well as a record of current budget expenditures, leasing projects and programs
• Additional related superhero duties as required

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college
• Minimum of 3 years progressively responsible and diversified office experience, including demonstrated supervisory capability, administration of property management and leasing, knowledge and experience in practical application of the Residential Tenancies Act (RTA) and other related legislation
• A professional designation as a Certified Property Manager (CPM) OR Real Property Administrator (RPA) is considered an asset
• Financial acumen including effective skill in supporting the preparation and presentation of comprehensive analysis and reports
• Ability to work in a municipal government setting as well as understanding the corporate structure and interdepartmental relationships
• Ability to establish and maintain effective working relationships with developers, government officials, departmental representatives and others
• Excellent customer service skills, ability to troubleshoot and provide decisions in an emergency situation and follow approved guidelines
• Experience dealing with customers in stressful and/or difficult situations
• Ability to communicate with multiple stakeholders, negotiate, and build consensus with people at varying levels and provide clear recommendations
• Ability to work in a fast-paced environment with multiple changing priorities and high attention to detail including effective time management skills
• Ability to think strategically, make decisions and assess risks
• Knowledge of POSSE, SAP, TACS, and TRIRIGA is considered an asset
• Proficient in Microsoft Suite or Google Applications and the ability to learn new programs/software is required
• Demonstrated ability to achieve results in the context of a respectful, inclusive and service-minded style
• Embrace the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, and foster an environment that encourages others to do the same
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit (http://bit.ly/3bH2Ztv)
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit (http://bit.ly/2PLbz1w)
• Valid Class 5 drivers license is considered an asset
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

Up to 1 permanent full time position

Hours of Work: 40 hours per week, Monday to Friday

Salary: $25.448 - $31.909 (Hourly); $56,520.07 - $70,872.98 (Annually)

Talent Acquisition Consultant: RD/SB

Classification Title: Clerk III
Posting Date: May 30, 2025
Closing Date: June 13, 2025 11:59PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Financial and Corporate Services
Work Location(s): 10th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4