Property Administrator- Hamilton

Tribe Management Inc; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

The DMS Group, a division of Tribe Management Inc., is seeking a Property Administrator in Hamilton to oversee admin and maintenance operations for a specified portfolio. Reporting to the Regional Manager, you will manage tenant files, lease documentation, and maintenance purchases, with training offered for the right candidate.

We value strong organizational, communication, and problem‑solving abilities, plus proficiency in MS Office and property management software.

Qualifications

• Residential property management experience is an asset.
• Knowledge of the Residential Tenancies Act (RTA) is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrates integrity, professionalism, accountability, and sound judgment.
• Superior oral and written communication skills.
• Strong computer skills including Word, Excel, and Outlook.
• Energetic and collaborative approach with a positive, can-do attitude.

Responsibilities

• Provide general administration and support to the property management office.
• Assist with vacancy and arrears management.
• Prepare and process legal forms and notices (N4, N5, etc.).
• Maintain tenant files and ensure documentation is up to date.
• Assist with lease administration and related documentation.
• Provide professional tenant liaison and timely communication.
• Process maintenance-related purchase orders and financial information.
• Support the Property Management team with day-to-day requirements.
• Perform other duties as reasonably requested by management.

Skills

Residential property management

Yardi or property management software

RTA knowledge

Organizational skills

Communication skills

Microsoft Word

Excel

Outlook

Team collaboration

Tools

Yardi

Microsoft Office

Outlook

Excel

Job description

The DMS Group, Division of Tribe Management Inc., is currently seeking a Property Administrator to join our team in Hamilton. The Property Administrator works under the direction of the Regional Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well as achieving or exceeding the company's and client's key performance indicator targets.

This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, duties, or skills required or associated with the position. It is intended to provide a general description of the principal job elements and expectations of the role. All job descriptions are subject to change based on the needs of the organization and the requirements of the position.

Reporting to the Regional Manager of the Portfolio, we are looking for a Property Administrator. Here is a list of responsibilities and skills we are looking for; however, we are willing to train the right person.

Key Responsibilities

• Providing general administration and support to the property management office
• Assisting with vacancy and arrears management
• Preparing and processing legal forms and notices, including N4, N5, and other applicable forms
• Maintaining and administering tenant files and ensuring documentation is accurate and up to date
• Assisting with lease administration and related documentation
• Providing professional and timely tenant liaison and communication
• Inputting and processing maintenance-related purchase orders and other administrative financial information as required
• Supporting the Property Management team with day-to-day administrative and operational requirements
• Performing other duties and assignments within the scope, spirit, and purpose of the position as reasonably requested by management from time to time

Desired Skills and Experience

• Residential property management experience is considered an asset
• An asset if you have experience using Yardi or similar property management and financial software
• Knowledge of the Residential Tenancies Act (RTA) is considered an asset
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines effectively
• Demonstrates a high degree of integrity, professionalism, accountability, and sound judgment
• Superior oral and written communication skills
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook
• Strong administrative experience, preferably within residential property management
• Energetic and collaborative approach to the workplace, with the ability to lead by example and demonstrate a positive, solutions-oriented "can-do" attitude
• Ability to positively influence, motivate, and work effectively with team members and colleagues
• Proven ability to identify, evaluate, and develop new ideas and approaches that produce practical and supportable results
• Strong analytical and problem-solving skills, with the ability to apply logic and sound reasoning when managing projects, reviewing information, and addressing complex financial, legal, and contractual matters
• Ability to assess situations, identify appropriate solutions or recommendations, and communicate those recommendations effectively to management
• Ability to work independently, take initiative, prioritize responsibilities, and manage tasks with minimal supervision while knowing when to seek guidance or support

Join a fast-paced, fun, and supportive team in the Hamilton where no two days are the same. We are willing to train the right person with the right attitude and provide the opportunity to learn, grow, and develop within the property management field.

If you are energetic, dependable, eager to learn, and enjoy working as part of a team, we would love to hear from you.