Property Administrator

Recipe Unlimited Corporation; Vaughan; Hybrid; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible/Hybrid work

Dining/employee discount

Industry-leading benefits and total-re

Job summary

Recipe Unlimited Corporation is seeking a Property Administrator to manage our commercial real estate lease portfolio in Canada. You will maintain the lease database, process rent payments, and ensure contractual compliance while serving as the primary liaison with landlords.

The role requires 1–3 years of lease administration experience, knowledge of lease terms, and proficiency with Lucernex, CoStar, Yardi, MRI or Visual Lease.

Qualifications

• 1–3 years of Commercial Real Estate Lease Administration experience.
• Solid understanding of commercial lease structures, processes, and leasing terminology.
• Post-secondary education in Accounting, Finance, Business Administration, or a directly related field.
• Proficiency in lease administration software (Lucernex, CoStar, Yardi, MRI, Visual Lease).
• Strong attention to detail, analytical mindset and communication skills.

Responsibilities

• Abstract and input critical lease terms, dates, financial commitments, and clauses into lease management software (e.g., Lucernex).
• Maintain up-to-date digital lease documentation files.
• Monitor key dates including lease expirations, renewal options, rent increases, and notice deadlines.
• Review rent statements and annual reconciliation statements for accuracy.
• Process rental payments for CAM and property tax reconciliations.
• Review and update annual CAM and property tax estimates.
• Serve as the primary point of contact for landlords, property managers, and internal partners regarding lease obligations.
• Ensure full compliance with lease terms and insurance certificate requirements.
• Assist with landlord estoppel certificate requests.

Skills

Attention to detail

Analytical mindset

Communication skills

Education

Accounting/Finance/Business Administration degree

Tools

Lucernex

CoStar

Yardi

MRI

Visual Lease

Job description

Recipe Unlimited Corporation is Canada's leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey's, St.Hubert, Montana's, Olive Garden Canada, Kelseys, Bier Markt, East Side Mario's, The Landing Restaurant Group, New York Fries, The Pickle Barrel & Catering, State & Main, Elephant and Castle, Original Joe's, Fresh Kitchen + Juice Bar, The Burger's Priest, Blanco Cantina and Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn't the only thing we offer – we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet.

Recipe is looking for a skilled Commercial Real Estate professional to step into the role of Property Administrator. In this position, you will oversee our commercial real estate lease portfolio, which involves maintaining the lease database, processing rent payments, upholding financial and contractual compliance, and acting as the primary liaison with landlords.

What you will do in this role:

• Abstract and input critical lease terms, dates, financial commitments, and clauses into lease management software (e.g., Lucernex)
• Maintain up-to-date digital lease documentation files
• Monitor key dates including lease expirations, renewal options, rent increases, and notice deadlines

Financial Management & Billing

• Review rent statements and annual reconciliation statements for accuracy
• Process rental payments for Common Area Maintenance (CAM) and property tax reconciliations
• Review and update annual Common Area Maintenance (CAM) and property tax estimates

Compliance & Communication

• Serve as the primary point of contact for landlords, property managers, and internal business partners regarding lease obligations
• Ensure full compliance with lease terms and insurance certificate requirements
• Assist with landlord estoppel certificate requests

What we are looking for from you:

• Minimum of 1-3 years of dedicated, hands-on experience in Commercial Real Estate Lease Administration
• Solid understanding of commercial lease structures, processes, and leasing terminology
• Post-secondary education in Accounting, Finance, Business Administration, or a directly related field
• Proficiency in lease administration software (Lucernex, CoStar, Yardi, MRI, Visual Lease)
• Strong attention to detail, analytical mindset and communication skills

What's in it for you?

• Flexible/Hybrid work environment
• Salary $55,000 - 70,000
• You'd be joining a close-knit, innovative team of creative and energetic go-getters
• You'd be a part of Canada's largest full-service restaurant company that leads the industry in size and innovation
• 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands
• A welcoming, fun and safe work environment founded on respect
• Career advancement opportunities with a company that owns some of Canada's most iconic restaurant brands
• Industry-leading benefits, wellness programs, and total rewards programs

Recipe is committed to providing a diverse, equitable and inclusive workplace. Celebrating people, being passionate and curious, owning it, and doing the right thing are the values that guide how we build our teams, support our franchisees and create a company that unlocks the full potential of everyone.

Recipe is dedicated to providing accommodations in accordance with applicable human rights and accommodation legislation. For individuals that require accommodations please contact [e-mail]