Property Administrator

Dream; Toronto; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Bonus eligible

Paid vacation

Personal days

Flexible benefits

Mental health resources

Professional development

Team-building and social events

Job summary

Dream Unlimited, a leading Canadian real estate company, is seeking a Property Administrator to support our Downtown Operations team in Toronto. You will anticipate tenant needs, build relationships and ensure accuracy with invoices, payments and monthly rent reconciliations.

Ideal candidates have at least 2 years experience in real estate finance systems, strong Excel/Word skills, and excellent written and verbal communication. This is a full-time role with competitive benefits.

Qualifications

• At least 2 years of experience with a real estate management financial system.
• Proficiency with Microsoft Office, especially Excel and Word.
• Strong interpersonal and written/verbal communication with customers/tenants.
• Strong multi-tasking and prioritization abilities.

Responsibilities

• Establish and maintain professional relationships with tenants and address concerns promptly.
• Manage tenant accounts: statements, late notices and default letters.
• Take responsibility for monthly rent collection and arrears; track EFT participation.
• A/P: create, apply and process purchase orders and invoicing.
• Prepare monthly rent roll reconciliation and AR updates; review variances with Property Manager.
• Participate in annual community involvement initiatives with team and tenants.

Skills

Real estate software

Excel

Word

Interpersonal skills

Multitasking

Education

Post-secondary education in Accounting or Property & Building Administration

Tools

JD Edwards

YARDI

Job description

Dream is looking for a Property Administrator!

We are always looking for the best and brightest to join our thriving community. Dream’s Property Management team is currently looking for a Property Administrator to support our Downtown Operations team.

This role will require a strong administrator experienced in anticipating the needs of tenants, building relationships and with a keen attention to detail.

Who are you?

We like that you are a team player who is eager to learn and take on challenging responsibilities. You care about your work and delivering high quality results. You’re known for maintaining a positive, calm attitude even during crunch time. You like to move as fast as we do and have fun in the process. You don’t hesitate to go above and beyond to help the team and your colleagues enjoy working with you.

What will you do?

Below are some of the primary responsibilities you will be taking on in this role:

• Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner;
• Manage tenant accounts: prepare statements of accounts, late payment notices and default letters;
• Take responsibility for monthly rent collection and collection of arrears of rent; increase and track EFT participation;
• A/P: handle creation, application and process purchase orders and invoicing;
• Prepare monthly rent roll reconciliation, A/R updates and open purchase order reports, including examining variances from previous period, to be reviewed by the Property Manager; and
• Participate in at least one annual selected community involvement initiatives with your team and tenant events.

What type of experience is required?

These are some of the things we would like you to bring to the table:

• At least 2 years of experience with a real estate management financial system;
• Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word;
• Strong interpersonal skills, and communication with customers/tenants, both verbally and in writing; and
• Highly skilled at multi-tasking and identifying priorities.

Bonus, If You Have Experience In The Following Areas

• Post-secondary education in Accounting or Property & Building Administration;
• Working Knowledge of JD Edwards or YARDI with a basic understanding of accounting and lease/CAM interpretation; and
• Real estate industry experience.

Who are we?

Dream Unlimited is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital.

Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community.

Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

Total Rewards @Dream

This is a regular, full-time position with a base salary range of $50,000-$65,000. In addition to base salary, the role is eligible for a performance-based bonus and a comprehensive benefits package, which includes paid vacation and personal days, flexible benefits, mental health resources, access to perks and discounts, professional development support, and team-building and social events.

Compensation is determined based on several factors, including relevant experience, total years of experience, industry experience, education, and professional designations. We recognize that exceptional talent doesn’t always fit neatly into a bracket. Final compensation will be tailored to your specific experience, skills and the unique value you bring to the table. If your qualifications exceed the scope of this role, we may be open to adjusting the mandate – and the salary – to reflect that expertise.

We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI).