Property Administrator

External Job Board; Edmonton; On-site; CAD 45,000 - 65,000; Full time

Job summary

Dream Unlimited is seeking a Property Administrator (Industrial) to support a busy property management team. The role focuses on tenant relations, rent collection, and financial processing with attention to detail.

The ideal candidate will handle accounts, contracts, and reporting while collaborating with colleagues to drive efficient operations and excellent service for tenants.

Qualifications

• Experience with real estate management financial systems preferred.
• Proficiency in Microsoft Excel and Word.
• Strong interpersonal and written communication skills.
• Ability to multi-task and set priorities.
• Knowledge of JD Edwards or YARDi is a bonus.
• Post-secondary education in Accounting or Property & Building Administration.

Responsibilities

• Establish and maintain professional relationships with tenants and address concerns promptly.
• Manage monthly rent collection and arrears; track EFT participation.
• Process invoices, refunds, and tenant allowances.
• Prepare weekly/monthly AR reports and late notices.
• Prepare tenant welcome packages and assist with utility accounts.
• Set up and maintain tenant accounts and contracts in Dream portals.
• Assist in rent roll reconciliation and year-end package preparation.
• Process purchase orders and reconcile open PO reports.
• Maintain tenant contact lists and property files.
• Receive mail/courier, prep boardrooms, greet visitors, and monitor reception.
• Collect maintenance certificates for tenant/contractor insurance.
• Participate in annual community initiatives with team and tenants.

Job description

Dream is looking for a Property Administrator! (Industrial)

We are always looking for the best and brightest to join our thriving community. Dream’s Property Management team is currently looking for a Property Administrator!

This role will require a strong administrator experienced in anticipating the needs of tenants, building relationships and with a keen attention to detail.

Who are you?

We like that you are a team player who is eager to learn and take on challenging responsibilities. You care about your work and delivering high-quality results. You’re known for maintaining a positive, calm attitude even during crunch time. You like to move as fast as we do and have fun in the process. You don’t hesitate to go above and beyond to help the team and your colleagues enjoy working with you.

What will you do?

Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.

• Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner
• Responsible for monthly rent collection and collection of arrears; increase and track EFT participation
• Processing tenant charge-backs invoices; tenant refunds and tenant allowances
• Prepare and present weekly and monthly A/R reports and prepare late payment notices and tenant statement of accounts
• Prepare tenant welcome packages
• Assist with opening and closing of utility accounts
• Set up and maintenance of tenant accounts and contracts within Dream portals and files
• Prepare monthly rent roll reconciliation; rental advice notices; tenant letter/memos and assist the accounting team with the preparation of annual year end packages
• A/P: handle creation, application, and process purchase orders; reconcile open PO report; review and processing of invoices
• Administer and update the tenant contact list and property file
• Receive and prepare mail and courier packages; prepare boardrooms for meeting; greet visitors and monitor reception phone line
• Responsible for the collection of maintenance of tenant/contractor insurance certificates and
• Participate in a least one annual selected community involvement initiatives with your team and tenant events

What type of experience should you have?

These are some of the things we would like you to bring to the table:

• At least 1 year of experience with a real estate management financial system
• Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word.
• Strong interpersonal skills, and communication with customers/tenants, both verbally and in writing
• Highly skilled at multi-tasking and identifying priorities.
• Experience using Property Management Software. JD Edwards or YARDi is a bonus
• Basic understanding of accounting and lease/CAM interpretation.
• Post-secondary education in Accounting or Property & Building Administration

Who are we?

Dream Unlimited is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital.

Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community.

Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI).