Property Administrator

QuadReal Property Group; Mississauga; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Performance-based incentive plan

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group in Mississauga is seeking a Property Administrator to provide administrative, accounting, and operational support on-site. You will handle accounts payable/receivable, lease administration tasks, reporting, and budgeting activities while ensuring accuracy and timely processing.

The role requires strong communication, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment. Experience with Yardi and MS Office is preferred.

Qualifications

• 2+ years of experience in an administrative, accounting, property management, or related role.
• Experience supporting accounts payable and accounts receivable processes, including invoice processing, tenant billing, collections, and reconciliations.
• Basic understanding of lease administration and lease interpretation; experience within the real estate industry is considered an asset.
• Strong financial and analytical skills, with the ability to prepare reports, maintain accurate records, and support budgeting activities.
• Post-secondary education in Business Administration, Accounting, Real Estate, Property Management, or a related field is preferred.
• Proficiency in Microsoft Office Suite.
• Experience using Yardi is considered an asset.
• Excellent organizational skills, with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with tenants and stakeholders.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.

Responsibilities

• Process accounts payable and input invoices using Yardi to ensure timely processing.
• Investigate overdue balances diligently and maintain billing system.
• Code Operators’ Visa transactions.
• Accounts receivable - reporting, support, and bank deposits.
• Review and action aged tenant receivables on the Monthly aged receivables report.
• Review and approve the monthly Rent Comparison Report.
• Prepare and provide tenant history/statements of account and ensure accuracy of posted charges and receipts.
• Assist in the review of tenant Insurance reports from Risk Management and collect/certify Insurance Certificates as per lease.
• Assist in preparation of various monthly, quarterly, and annual reports for PM and in annual budgeting.
• Liaise with lease administrators and distribute annual rental notices and year-end adjustments.
• Assist with annual budgets and reforecasts for each building.
• Assist with tenant events and correspondence.
• Resolve tenant daily issues/complaints.
• Support QuadReal’s culture of environmental sustainability and corporate social responsibility.

Skills

Communication skills

Microsoft Office

Yardi

Organization

Attention to detail

Multi-tasking

Education

Post-secondary education in Business Administration/Real Estate

Tools

Yardi

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com

Role Description

Reporting to the Assistant Property Manager, the Property Administrator provides administrative, accounting, and operational support. This role requires strong communication skills, exceptional attention to detail, and the ability to stay organized and perform effectively in a fast-paced, dynamic environment. This position is based on-site in Mississauga.

Responsibilities

• Accounts Payable - code, verify and input invoices into Yardi to ensure they are processed in timely manner.
• Investigate overdue balances diligently and maintain billing system.
• Code Operators’ Visa transactions.
• Accounts Receivable - reporting, support, and bank deposits.
• Review and action aged tenant receivables on the Monthly aged receivables report.
• Review and approve the monthly Rent Comparison Report.
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
• Provide tenant security deposit balance Actively pursue any outstanding amounts regarding Tenant rents and respond to Tenant’s inquiries.
• Assist in the review of tenant Insurance reports from Risk Management and collect and update Tenant Insurance Certificate requirements by contacting tenants and insurance brokers to obtain proper certificates as per the lease.
• Assist in preparation of various monthly, quarterly, and annual reports for PM and assist in annual budgeting process.
• Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
• Assist with preparation of annual budgets and reforecasts for each building.
• Assist with tenant’s events, BBQ, Christmas and other.
• Prepare and distribute tenant’s correspondence, such as letters and memos.
• Assist in resolving tenant’s daily issues/complaints.
• Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as assigned from time to time.

Experience and Qualifications

• 2+ years of experience in an administrative, accounting, property management, or related role.
• Experience supporting accounts payable and accounts receivable processes, including invoice processing, tenant billing, collections, and reconciliations.
• Basic understanding of lease administration and lease interpretation; experience within the real estate industry is considered an asset.
• Strong financial and analytical skills, with the ability to prepare reports, maintain accurate records, and support budgeting activities.
• Post-secondary education in Business Administration, Accounting, Real Estate, Property Management, or a related field is preferred.
• Proficiency in Microsoft Office Suite.
• Experience using Yardi is considered an asset.
• Excellent organizational skills, with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with tenants and stakeholders.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.

Salary and Benefits

The expected annualized base salary range for this role is $55,000-$60,000.

• performance-based incentive plan
• comprehensive health & dental benefits
• pension plan
• paid time off

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

Diversity

We value diverse experiences and perspectives.

Eligibility

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Recruitment Policies

QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes. QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact. #LI-JD1

This job posting is for an existing vacancy within our organization.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Company Culture

For 10 years, QuadReal has created spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, we are a leading global real estate partner focused on driving meaningful impact while delivering prudent growth. With a global perspective and local expertise collected from offices across Canada, the US, Asia and the UK, our success stems from our incredible team and from our values— integrity, collaboration, performance, innovation and responsibility.

Together, we’re reimagining an industry and building a culture where ingenuity meets community building.