Properties Clerk

District of North Vancouver; North Vancouver; Hybrid; CAD 51,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangements

12% in lieu of all benefits

Job summary

The District of North Vancouver is seeking an auxiliary Properties Clerk in the Real Estate and Properties Department to provide technical legal and administrative support. You will handle land-related documents, ensure compliance with LTSA procedures, and maintain filing standards across land transactions.

The role requires strong attention to detail, excellent business English, and proficiency in Microsoft Office.

Qualifications

• Completion of Grade 12 plus graduation from a recognized legal administrative assistant program and related paralegal/administrative experience.
• Knowledge of real estate and Land Title Office procedures and terminology.
• Strong command of business English, spelling, punctuation and arithmetic.
• Proficiency in Microsoft Office and LTSA procedures.

Responsibilities

• Draft, prepare and process documents related to land sales, acquisitions, leases, licenses, rentals, rights of way, easements and maintain documentation standards established by the District and the Land Titles Office
• Complete administrative tasks including tracking legal agreements, coding invoices, drafting correspondence, responding to general enquires, filing and other general administrative duties
• As required, coordinate, direct and provide instruction to staff engaged in clerical and typing duties in the preparation of documents and correspondence.
• Explain applicable policies, procedures, requirements, regulations and forms to a variety of external applicants and internal District staff, including Land Title Office procedures/ requirements, Land Title documentation, District land policy and procedures.
• Conduct specialized research on a variety of matters including property history and be responsible for implementing and maintaining file tracking procedures.
• Work with minimal supervision and exercise considerable initiative and independent judgment to ensure accuracy and completeness of work performed.

Skills

Real estate knowledge

Attention to detail

Communication skills

Customer service

Microsoft Office proficiency

Education

Grade 12 plus legal admin program

Paralegal/related experience

Tools

LTSA procedures

Land Title Office procedures

Microsoft Office

Job description

Home to vast parkland and attractions including Grouse Mountain, Lynn Canyon and Capilano Suspension Bridge, the District of North Vancouver is inspired by nature, and enriched by people. Recognized as one of BC’s Top Employers for six years, the District offers professional development opportunities, a competitive total compensation package, a nine-day fortnight, and hybrid work arrangements.

This is an exciting time to join us as we transform digital service delivery, reimagine the customer experience, and advance bold climate action initiatives. Known for our flexible, family-friendly policies and inclusive workplace culture, the District is an exceptional place to build a meaningful career.

Position Overview

About the Role

The Real Estate and Property department are looking for an auxiliary Properties Clerk to join their team. The incumbent will provide specialized, technical legal and administrative support work to the Real Estate and Properties Department.

In this role you will:

• Draft, prepare and process a variety of documents related to land sales, acquisitions, leases, licenses, rentals, rights of way, easements and maintain documentation standards established by the District and the Land Titles Office
• Complete administrative tasks including tracking legal agreements, coding invoices, drafting correspondence, responding to general enquires, filing and other general administrative duties
• As required, coordinate, direct and provide instruction to staff engaged in clerical and typing duties in the preparation of documents and correspondence.
• Explain applicable policies, procedures, requirements, regulations and forms to a variety of external applicants and internal District staff, including Land Title Office procedures/ requirements, Land Title documentation, District land policy and procedures.
• Conduct specialized research on a variety of matters including property history and be responsible for implementing and maintaining file tracking procedures.
• Work with minimal supervision and exercise considerable initiative and independent judgment to ensure accuracy and completeness of work performed.

The successful applicant will possess:

• Considerable knowledge of real estate and Land Title Office procedures, forms, documents and legal terminology governing the development, leasing, licensing, subdivision and conveyance of land is required.
• Excellent command of business English, spelling, punctuation and arithmetic.
• Excellent attention to detail
• Good communication and customer services skills and a demonstrated ability to conduct research on a variety of topics.
• Proficiency in Microsoft Office software, Outlook, document management and LTSA procedures is essential for success.

Qualifications

Completion of Grade 12 supplemented by graduation from a recognized legal administrative assistant/legal assistant program plus considerable related paralegal and administrative experience in the processing of legal documentation and conveyancing procedures or an equivalent combination of training and experience.

Details

Salary: The pay range for this unionized position is $37.09 to $43.65 per hour (2026 rates) plus 12% in lieu of all benefits.

The District of North Vancouver is committed to creating a diverse, inclusive, and accessible work environment. If you have what we’re looking for and have a passion to serve people and the community, a demonstrated understanding of safety, a commitment to supporting a healthy and safe workplace, and a willingness to take further safety training as required, we would like to hear from you.

If you require accommodation, please contact Human Resources at [e-mail].

We thank you for your interest in employment with the District of North Vancouver and advise that only those shortlisted for an interview will be contacted.

We respectfully acknowledge the Coast Salish peoples, specifically the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh), on whose ancestral lands the District of North Vancouver is located.