Projects & Security Administrator

Armco; Calgary; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Job summary

A leading real estate company in Calgary is looking for a Projects & Security Administrator to provide administrative support for special projects and security activities. The ideal candidate will have over 3 years of administrative experience, with knowledge of construction and security processes. This full-time position offers competitive benefits and the chance to work in a dynamic team environment.

Qualifications

• 3+ years of experience in an administrative capacity.
• Knowledge of construction and security processes.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate access to tenanted premises for construction.
• Collect and input contractor work permits.
• Draft construction-related correspondence.
• Maintain fiscal trackers for projects.
• Schedule and archive preventative maintenance reports.

Skills

Administrative experience in commercial real estate

Knowledge of construction processes

Understanding of security processes

Excellent communication skills

Advanced computer skills (Word, Excel)

Fluent English

Job description

Projects & Security Administrator

Reporting to the Senior Project and Security Manager, Downtown Calgary, the Projects & Security Administrator will provide administrative support to assigned special projects, construction activities and security departments, for Armco Alberta’s downtown Calgary assets.

Projects Key Responsibilities

• Coordinate access to tenanted premises in support of construction activities.
• Collect and input all contractor work permits, ensuring all property pre-requisites are met, prior to allowing work to commence.
• Draft construction related correspondence, including but not limited to: Commencement of Construction.
• Collect, verify, and archive all applicable project close out documentation.
• Draft and/or issue purchase orders or contracts in support of ongoing projects.
• Maintain fiscal trackers for different projects, accounting for actual and forecasted costs.
• Assist in reforecasting and year end activities by conducting audit of all applicable purchase orders.
• Other duties as dictated by operational necessity.

Security Key Responsibilities

• Schedule, issue purchase orders for and archive reports for all preventative maintenance pertaining to:
• Electronic access control system
• Life Safety (Fire) System
• Track and archive reporting for all internal inspections and audits. Where required, elevate to Security Managers/Supervisors and/or Senior Project and Security Manager to ensure compliance.
• Conduct annual card holder audits of each property’s access control system.
• Conduct annual audit/renewal of all tenant emergency contacts. Ensure data reconciles with mass notification and emergency management databases.
• Carry out monthly audit of incident reporting software, providing open reports to respective Security Managers/Supervisors and Senior Project and Security Manager.
• Assist in reforecasting and year end activities by conducting audit of all applicable purchase orders.
• Other duties as dictated by operational necessity.

Qualifications

• 3+ years of experience in an administrative capacity, in a commercial real estate environment.
• Knowledge and understanding of construction processes and practices.
• Knowledge and understanding of security processes and practices.
• Understanding of various security platforms, such as video surveillance, electronic access control, and incident reporting.
• Excellent communication and interpersonal skills.
• Advanced skills in computer-related software would be an asset (Word, Excel, MS Project, BlueBeam, etc.).
• English (spoken and written).

Travel

Occasionally

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Job Type

Full-time

Armco is proud to have been recognized as one of Canada’s Best Managed Companies for nine consecutive years — a reflection of our commitment to growth, a passion for our people, and creating a supportive workplace.

As a company that’s always evolving, we value people who are adaptable, bring a positive attitude, and are motivated to grow and reach their goals. If you’re someone who pays attention to the details, enjoys finding new and better ways of doing things, and thrives in a team environment, we’d love to hear from you — please submit your resume.

While we truly appreciate all applications, only those selected for an interview will be contacted.