Project Support Specialist

BGIS; Ottawa; On-site; CAD 60,000 - 85,000; Full time

Job summary

BGIS is seeking a Project Support Specialist to assist in the delivery of various projects within defined scope and budget. This role requires collaboration with project teams to define deliverables, manage client satisfaction, and ensure compliance with all requirements. Ideal candidates should have a degree in a related field and experience in project management, emphasizing strong communication and organizational skills.

Qualifications

• 3 to 5 years of project management work experience required.
• Familiarity with timely delivery ensuring compliance with various requirements.
• Ability to influence and manage relationships.

Responsibilities

• Support end-to-end delivery of assigned projects.
• Assist in developing project scope and deliverables.
• Monitor project timelines and communicate status.

Skills

Project management

Client relationship development

Communication

Risk management

Budget management

Continuous improvement mindset

Education

College or University degree in architectural technology, construction technology, or engineering technology

Tools

MS Project

MS Excel

MS Outlook

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Project Support Specialist supports the planning and coordinating of the end-to-end delivery of assigned projects and assist with the delivery within scope, budget and requirements.

At this position level:

Projects are typically of moderate complexity, risk and exposure.

KEY DUTIES & RESPONSIBILITIES

Project Delivery

For the assigned projects:

• Supports with the end-to-end delivery of assigned projects. At this level, projects managed are typically of moderate complexity, risk and exposure.
• In collaboration with the Project Team, defines project scope, deliverables, and requirements.
• Supports with the development and implementation of project plans.
• Assists with resource and budget requirements, cost estimates, and timelines.
• Assists with Identifying project risks and assists with developing and implementing mitigation and contingency plans.
• Monitors project delivery against timelines and ensures timely completion.
• Communicates project status to relevant stakeholders.
• Assists and tracks project progress ensuring projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.

Client Relationship Management

• Assists in Developing and maintaining effective relationships with clients.
• Participates with the Project Team t0 resolving issues, managing client expectations, and ensuring client satisfaction.
• Other duties as assigned.

KNOWLEDGE & SKILLS

• College or University degree preferably in architectural technology, construction technology, engineering technology or equivalent work experience.
• 3 to 5 years of project management work experience.
• Familiar with project delivery on-time, on-budget, within specifications, and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Ability to develop and manage project budget.
• Ability to mitigate and manage project risks.
• Ability to influence, persuade and negotiate to achieve desired outcomes.
• Solid communication and interpersonal skills.
• Ability to develop and maintain relationships with project stakeholders.
• Ability to manage client relationships and expectations.
• A high degree of client service orientation.
• Ability to manage vendor relationships and performance.
• Possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies to optimize project delivery and deliver value to the client.
• Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications.

Licenses and/or Professional Accreditation

One or more of the following would be considered an asset:

• Project Management Institute Accreditation or in progress.
• LEED certification or in progress.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.