Project Support Coordinator - 1 year contract

EXP; Burnaby; On-site; CAD 55,000 - 75,000; Full time

Job summary

EXP in Burnaby, BC seeks an Intermediate Project Support Coordinator for a 1-year contract. You will join the Project Support Services team for Western Canada, based in the Burnaby office, supporting project setup, documentation, and cross-functional coordination.

Responsibilities include maintaining records, scheduling meetings, invoicing support, and contract documentation, with strong emphasis on process improvement and relationship building across internal teams.

Qualifications

• Diploma or certificate in Business Administration, Project Administration, Office Administration, or related field.
• 3+ years of administrative, project coordination, project support, or document control experience.
• Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset.
• Strong organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate project setup activities within internal systems.
• Assist with project number creation, WBS setup, budgets, and charging instructions.
• Maintain startup and project records. Schedule meetings and coordinate logistics.
• Prepare agendas and meeting materials.
• Record decisions, action items, and meeting outcomes.
• Maintain project action logs and trackers.
• Support document formatting, production, printing, and electronic workflows.
• Assist with invoicing support.
• Assist with change order administration and contract documentation.
• Track Certificates of Insurance, WCB documentation, and contractor requirements.

Skills

Relationship building

Written and verbal communication

Time management

Adaptable and flexible

Education

Diploma or certificate in Business Administration / Project Administration / Office Administration

Tools

Microsoft 365 suite (Teams, Outlook, Word, Excel, SharePoint)

Job description

Job Description

Project Support Coordinator - 1 year contract

Burnaby, BC

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Project Support Coordinator!

In this role, you will be a part of the Project Support Services team, of Western Canada, based in the Burnaby office.

Job Description

Project Support Coordinator - 1 year contract

Burnaby, BC

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Intermediate Project Support Coordinator!

Your work environment at EXP

In this role, you will be a part of the Project Support Services team, of Western Canada, based in the Burnaby office.

What a day at EXP has in store for you

• Coordinate project setup activities within internal systems.


• Assist with project number creation, WBS setup, budgets, and charging instructions.


• Maintain startup and project records. Schedule meetings and coordinate logistics.


• Prepare agendas and meeting materials.


• Record decisions, action items, and meeting outcomes.


• Maintain project action logs and trackers.


• Support document formatting, production, printing, and electronic workflows.


• Assist with invoicing support.


• Assist with change order administration and contract documentation.


• Track Certificates of Insurance, WCB documentation, and contractor requirements.


• Proactively approach solving problems and strong critical thinking.


• Collaborate with internal teams at all levels to build impactful relationships.


• Effective coordination and follow-through to ensure tasks and commitments are completed.


• Commitment to continuous achievement and process improvement.


• Other duties as assigned.

What Your Experience Looks Like

• Diploma or certificate in Business Administration, Project Administration, Office Administration, or related field.


• 3+ years of administrative, project coordination, project support, or document control experience.


• Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset. Strong organizational and time management skills.


• Strong relationship-building. Strong written and verbal communication skills.


• Adaptable and flexible in a fast-paced environment.


• Proficiency with Microsoft 364 applications including Teams, Outlook, Word, Excel, and SharePoint.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com .