Project Support Coordinator

Hatch; Sydney; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the mining, energy, and infrastructure sectors is seeking an Administrative Support professional to join their Sydney team. This role focuses on coordinating meetings, managing documentation, and providing general office support in a dynamic environment. With a strong emphasis on collaboration and innovation, this position offers the opportunity to contribute to transformative projects while developing professionally within a supportive workplace.

Benefits

Flexible work environment

Long term career development

Qualifications

• 5-8 years experience in a related environment.
• Good interaction with clients.
• Ability to work independently and under pressure.

Responsibilities

• Coordinate meetings and travel arrangements.
• Manage office filing and documentation.
• Provide general administrative support.

Skills

Communication

Organization

Attention to detail

Problem solving

Conflict management

Self-starter

Education

Diploma or Degree

Job description

Requisition ID: 94246

Job Category: Administration/Support

Location: Sydney, NS, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure team is for you!

Your Challenges With Us

• Coordination of meetings (venue, logistics, refreshments) on request
• Minute taking (typing and distribution of meeting minutes
• Executing and coordination of travel arrangement
• Managing of the Office filing Structure
• Provide overall office support (facilities / finance/ general administration as required)
• Ensuring all relevant documentation is filed in hard copy and electronic copy
• Maintaining the folder structure on the electronic filing system
• Managing the diary of the Director (other Senior Managers)
• Assisting with day to day activities required by the office ( general administrative duties )
• Management of Specifications / Procedures
• Ensure all documentation is routed through the correct Document Management process
• Assisting with the formatting / layout of Reports
• Presentation layout and design, including PowerPoint slide generation
• Ensuring all outgoing documentation are in the correct format
• Liaison with clients and all service providers and Hatch employees in various locations
• Assisting with the drafting of letters, memo’s, reports, etc
• Coordination of the expense claims of the Team
• Assisting with the Document Management process
• Receptionist duties (receiving visitors / access cards etc)
• Answering of office telephones etc
• Assist with Document Control duties
  
  

Your Profile

• 5 – 8 years experience in a related environment
• Diploma or Degree (preferable)
• Good interaction with client
• Good written and verbal communication skills
• Attention to detail
• Good problem solving / Conflict management skills
• Good organizational skills
• Ability to stay calm under pressure
• Self starter
• Able to work independently
  
  

NB: Must be willing to work at other Hatch offices / sites (regionally) if required.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer
  
  

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally
  
  

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.