Project Support Coordinator

Hatch Ltd.; Sydney; On-site; CAD 50,000 - 70,000; Full time

Job summary

Hatch Ltd. is seeking an experienced Administrative Assistant to join their Sydney office. The role involves coordinating meetings, managing documentation, and providing overall support to the office and senior management. A diverse and inclusive workplace is prioritized, fostering innovation among its professionals. If you have 5-8 years of experience in administration, along with strong communication skills, we encourage you to apply.

Qualifications

• 5-8 years experience in a related administrative role.
• Preferably a diploma or degree.
• Ability to stay calm under pressure and work independently.

Responsibilities

• Coordinate meetings, logistics, and take minutes.
• Manage office filing structure and documentation process.
• Assist with presentations and communication with clients.

Skills

Organizational Skills

Written Communication

Verbal Communication

Client Interaction

Independence

Education

Diploma or Degree

Job description

Select how often (in days) to receive an alert:

Location: Sydney, NS, CA

Company: Hatch

Requisition ID:94246

Job Category:Administration/Support

Location:Sydney,NS,Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise inmining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure team is for you!

Your challenges with us:

• Coordination of meetings (venue, logistics, refreshments) on request
• Minute taking (typing and distribution of meeting minutes
• Executing and coordination of travel arrangement
• Managing of the Office filing Structure
• Provide overall office support (facilities / finance/ general administration as required)
• Ensuring all relevant documentation is filed in hard copy and electronic copy
• Maintaining the folder structure on the electronic filing system
• Managing the diary of the Director (other Senior Managers)
• Assisting with day to day activities required by the office ( general administrative duties )
• Management of Specifications / Procedures
• Ensure all documentation is routed through the correct Document Management process
• Assisting with the formatting / layout of Reports
• Presentation layout and design, including PowerPoint slide generation
• Ensuring all outgoing documentation are in the correct format
• Liaison with clients and all service providers and Hatch employees in various locations
• Assisting with the drafting of letters, memo’s, reports, etc
• Coordination of the expense claims of the Team
• Assisting with the Document Management process
• Answering of office telephones etc
• Assist with Document Control duties

Your profile:

• 5 – 8 years experience in a related environment
• Diploma or Degree (preferable)
• Good interaction with client
• Good written and verbal communication skills
• Good organizational skills
• Ability to stay calm under pressure
• Able to work independently

NB: Must be willing to work at other Hatch offices / sites (regionally) if required.

• Collaborate on exciting projects to develop innovative solutions

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

Job Segment: Administrative Assistant, Sustainability, Drafting, Document Control, Document Management, Administrative, Energy, Engineering, Technology