Project & Office Coordinator

HUB Office Furniture INC.; Kelowna; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in commercial furniture is seeking a dynamic Project & Office Coordinator. This role offers a collaborative environment where creativity and critical thinking thrive. You'll manage project workflows, ensuring orders are accurately placed and delivered, while also supporting office operations. With a competitive wage and flexible work options, this position is perfect for those who excel under pressure and are passionate about customer service. Join a team that values your contributions and fosters professional growth in a fun and engaging workplace.

Benefits

Flexible Work from Home Option

Paid Sick Days

Gifted Personal Days

Professional Development Opportunities

Fun Work Environment

Qualifications

• Strong time management and multi-tasking abilities.
• Excellent attention to detail and communication skills.

Responsibilities

• Coordinate project elements from order specifications to delivery.
• Maintain organized files and manage office schedules.

Skills

Time Management

Attention to Detail

Communication

Customer Service

Problem Solving

Creativity

Education

Project Management Certification

Office Coordination Experience

Tools

Microsoft Office Suite

Social Media Platforms

Job description

HUB Office Furniture INC. is a fast growing, fast-paced design oriented commercial furniture company looking for a high performing Project & Office Coordinator. At HUB INC. you will enjoy a fun and collaborative environment that challenges you to exercise your creativity, critical thinking, and solutions-based mindset to give the highest standard of customer service. We are a small team who works together to get the job done – your contributions are visible and highly impactful.

As Project & Office Coordinator you are responsible for a range of activities aimed at ensuring orders are accurately placed, tracked, delivered, and installed to meet (and exceed) client expectations. You’ll support Jo and Jessica (owners) with the day-to-day workflow required to keep the dealership running smoothly. You’ll work alongside our internal team, contractors, vendor partners, customer service representatives, and, of course, the client throughout the project cycle to ensure timely communication and customer satisfaction.

This is a full-time position at 37.5 hours/week, with some flexibility, and requires that you have a Driver’s License and a vehicle.

Key Responsibilities

Project Coordinator

• Act as single point of contact, after order entry, with clients and manufacturers, and third parties, using a people first approach and solutions-based, business mind-set
• Coordinate project elements from order specifications, quotes, purchase orders and order entry, to ship dates, delivery, and installation
• Develop product specifications; triple-check specifications against plans; prepare specification order-entry using an electronic specification program
• Manage administrative, documentation and logistical tasks associated with each project
• Work closely and lead the installation team
• Be on site for installations, shifting your schedule as needed
• Conduct post installation client follow – up to ensure satisfaction and manage any re-orders or deficiencies
• Point-of-contact for coordinating dealer activities, services, orders and personnel for each assigned account
• Maintain project administrative elements

Office Coordinator

• Maintaining organized files and records, both physical and digital
• Inputting and maintaining data in relevant systems
• Supporting the management of office schedules, including meetings, appointments and events
• Supporting the organizing and coordination of HUB events
• Supporting the ordering and management of office supplies

*Please note this is not meant to be a complete list of responsibilities.

You have

• Excellent time management skills! You have a strong sense of workflow, multi-tasking, project planning and execution and prioritizing.
• Excellent eye for detail! You are known to spot the smallest inconsistency in detail.
• Excellent communicator! You take the time to understand what is being said, and what’s not.
• Excellent customer service! You are a champion at being proactive, problem-solving and solution-based thinking.
• Excellent under pressure! You love deadlines and manage your time accordingly.
• Excellent intuition and creativity! You have a knack for reading between the lines and thinking differently when it comes to customer service.

We also need you to be comfortable in: Microsoft Office (Word, Excel, PowerPoint, Outlook etc.), and social media platforms.

It would be awesome if you had:

• Project management certification or experience
• Office coordination experience
• Commercial business environment experience
• An interest/love for awesome furniture

What HUB INC. offers you:

• Competitive starting wage range of $22- $23/hr, with the broader range for the role up to $27/hr based upon annual review.
• Flexibility! We accommodate a 1.5 days work from home option.
• Paid sick days, gifted personal days, and additional gifted days during the April and December holidays.
• Opportunity for ongoing professional development, we want you to grow with us.
• A fun and challenging environment that you will love coming to everyday

If this sounds like you, send your resume and a bit about yourself to [e-mail]

We appreciate and thank all applicants for their interest, however only short-listed candidates and those legally eligible to work in Canada will be contacted.