Project Manager, Financial Systems and Processes (202659)

Town of Halton Hills; Halton Hills; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

The Town of Halton Hills seeks a Project Manager for Financial Systems and Processes to lead the replacement of Microsoft Dynamics GP with a modern ERP solution. You will oversee project planning, data migration, testing, training, go-live, and stabilization while coordinating with Finance, ITS, departments, senior leadership, consultants, and vendors.

The role emphasizes financial process modernization, stronger controls, data quality, system integration, and delivering long-term municipal

Qualifications

• University degree in Business Administration or related discipline.
• Five to seven years of experience in financial systems, project management or related fields.
• Strong knowledge of financial processes, internal controls and audit requirements.
• Knowledge of ERP systems, data migration, and system integrations.
• Excellent written, verbal, analytical and problem-solving skills.
• Experience implementing or replacing an enterprise financial-management or ERP system.
• Experience working in a municipal environment.
• Chartered Professional Accountant (CPA) designation.
• Project Management Professional (PMP) certification.
• Certified Business Analysis Professional (CBAP) certification.
• Formal training or certification in organizational change management.
• Knowledge of Ontario municipal legislation, accounting requirements and financial-reporting practices.

Responsibilities

• Lead ERP replacement project from initiation through implementation and post-launch stabilization.
• Develop and manage the project plan, scope, schedule, budget, resources, milestones, dependencies, risks and deliverables.
• Establish project governance, reporting, decision-making, escalation and approval processes.
• Lead procurement and vendor-selection activities, including requirements, evaluation criteria, demonstrations and recommendations.
• Coordinate cross-functional project teams, subject-matter experts, consultants and implementation partners.
• Monitor progress, manage issues and changes, document key decisions and provide regular updates to project sponsors and senior leadership.
• Coordinate user guides, procedures and end-user training.
• Lead organizational-readiness and change-management activities for affected staff and departments.

Skills

Project management

Change management

ERP systems

Financial processes

Internal controls

Data migration

Analytical skills

Problem solving

Education

University degree in Business Administration or related discipline

Tools

ERP systems

Job description

• Financial Systems and Processes (202659)

Project Manager, Financial Systems and Processes (202659)

Reporting to the Treasurer, the Project Manager, Financial Systems and Processes leads the replacement of Microsoft Dynamics GP with a modern ERP solution. The role oversees project planning, procurement, implementation, data conversion, testing, training, go-live, and stabilization while working with Finance, ITS, departments, senior leadership, consultants, and vendors.

The position supports financial process modernization by improving controls, data quality, system integration, and workflow efficiency, ensuring the ERP implementation delivers long-term operational, financial, and organizational value.

Accountabilities:

ERP Implementation Project Management

• Lead the ERP replacement project from initiation through implementation and post-launch stabilization.
• Develop and manage the project plan, scope, schedule, budget, resources, milestones, dependencies, risks and deliverables.
• Establish project governance, reporting, decision-making, escalation and approval processes.
• Lead procurement and vendor-selection activities, including requirements, evaluation criteria, demonstrations and recommendations.
• Coordinate cross-functional project teams, subject-matter experts, consultants and implementation partners.
• Monitor progress, manage issues and changes, document key decisions and provide regular updates to project sponsors and senior leadership.

Financial Systems, Requirements & Process Transformation

• Assess current financial systems, processes, controls and operational challenges.
• Lead business requirements gathering and process analysis across Finance and other departments.
• Design and document future-state processes, workflows, procedures and system requirements.
• Identify opportunities to simplify, standardize and automate work, improve self-service and strengthen system integration.
• Ensure the ERP supports municipal accounting, budgeting, purchasing, accounts payable and receivable, taxation, financial reporting, asset management and related functions.
• Incorporate appropriate approval authorities, segregation of duties, audit trails and internal controls into system design.

Data Migration, Testing & System Integration

• Lead the data-migration strategy, including data mapping, cleansing, validation, conversion, reconciliation and business sign-off.
• Define requirements for historical and master data, the chart of accounts, vendors, customers, assets, open transactions and other financial records.
• Develop and oversee testing, including test scenarios, user acceptance testing, defect management, retesting and sign-off.
• Coordinate integrations between the ERP and payroll, taxation, budgeting, procurement, asset management, banking and other corporate systems.
• Work with Information Technology Services and vendors to resolve data, conversion and integration issues.
• Ensure the solution complies with cybersecurity, privacy, data-governance and records-management requirements.
• Serve as the primary Finance contact for the ERP vendor and implementation partners.
• Monitor vendor scope, deliverables, timelines and performance, and coordinate issue resolution and change requests.
• Lead organizational-readiness and change-management activities for affected staff and departments.
• Develop stakeholder-engagement, communication, training, user-support and knowledge-transfer plans.
• Coordinate user guides, procedures, job aids and end-user training.
• Establish go-live readiness criteria and lead cutover planning, readiness assessments, implementation activities and post-launch support.

Financial Controls, Post Implementation and Continuous Improvement

• Ensure the ERP maintains and strengthens financial controls, governance and compliance.
• Validate that workflows, approvals, segregation of duties, audit trails and reporting meet operational and audit requirements.
• Ensure the system supports applicable legislation, accounting standards, municipal policies and reporting requirements.
• Establish documentation and governance practices for ongoing system administration, enhancement and lifecycle planning.
• Monitor system performance and user feedback, maintain a prioritized improvement roadmap and recommend enhancements.
• Serve as a corporate resource for financial systems and related process-improvement initiatives.

Qualifications:

Required

• University degree in Business Administration or related discipline.
• Five to seven years of progressively responsible experience in financial systems, business-process improvement, project management, accounting or a related field.
• Strong knowledge of financial processes, internal controls, approval authorities, segregation of duties and audit requirements.
• Knowledge of project management methodologies and change management principles.
• Understanding of ERP systems, financial-system integrations, data structures, reporting and data-migration methodologies.
• Excellent written, verbal, analytical and problem-solving skills.

Preferred

• Experience implementing or replacing an enterprise financial-management or ERP system.
• Experience working in a municipal environment.
• Chartered Professional Accountant (CPA) designation.
• Project Management Professional (PMP) certification.
• Certified Business Analysis Professional (CBAP) certification.
• Formal training or certification in organizational change management.
• Knowledge of Ontario municipal legislation, accounting requirements and financial-reporting practices.

This posting is for an existing vacancy.

Location:

This position allowsa blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and is subject to change.

The Town of Halton Hills is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Human Resources staff of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Personal information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) and will be used to select a candidate. Questions about this collection should be directed to the Director of Human Resources.