Project Manager

Kaizen Lab Inc.; Vancouver; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Holiday week off between Christmas and

Hybrid work model

Job summary

Contemporary Office Interiors (COI) is seeking a Project Manager to plan, execute, and close projects with a focus on furniture fitting and installation. The role involves coordinating with clients and multiple trades, managing schedules and budgets, and ensuring timely communication and documentation.

The position offers a hybrid work model (office/home/onsite with clients) and health benefits with a week off between Christmas and New Year’s.

Qualifications

• Detail oriented and highly organized.
• Experience with cross border logistics and US customers is an asset.
• Project Management Certification or PMP is an asset, but not required.
• Working knowledge of interior construction, office moves, furniture manufacturing and shipping is beneficial.
• Strong relationship management and administrative skills are key.

Responsibilities

• Plan, execute, monitor, control and close projects on time, on budget, within scope.
• Act as single point of contact for customers for all project communications.
• Provide professional client relations throughout the project.
• Establish project scope and manage dealer/manufacturer teams for coordinated effort.
• Direct and manage tasks for the dealer team to meet project goals.
• Develop work plans, schedules and logistics based on project parameters.
• Assist in fees, quotes and presentations to customers.
• Provide technical consultation to customers and teams.
• Coordinate with client and third-party firms after order entry.
• Attend client and site meetings and maintain project documentation.
• Provide timely written communications and accurate invoicing.
• Prepare RFPs/quotes and proposals; present to client.
• Review plans/specs for accuracy and product application.
• Coordinate ship dates and delivery scheduling with client and factory.

Skills

Detail oriented

Cross-border logistics

Relationship management

Administrative skills

Project management

Education

PMP Certification (asset)

Job description

THE ROLE

The Project Manager is responsible for planning, executing, monitoring, controlling, and closing of specific projects while ensuring projects are on time, on budget, within scope and meets or exceeds the expectations of all stakeholders. This Project Manager role is heavily focused on furniture fitting and installation. Candidates with experience as a Construction Project Manager, or those who have managed projects in retail, dealerships, furniture installation, commercial kitchens, commercial real estate, or glazing, are particularly well-suited for this position.

WHAT DO WE OFFER

We offer competitive health benefits, wellness and healthcare spending accounts, and a holiday package that includes the week between Christmas and New Year's off. You'll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge, expertise, and passion to grow with the organization.

This is a full-time permanent position, working out of our impeccably designed and furnished office. You'll mostly work from 9am to 5pm, Monday to Friday, with irregular or extended hours as projects demand. We offer a hybrid model of working from home, the office, and the rest of the time will be on-site with clients.

THE DAY TO DAY

• Responsible for planning, executing, monitoring, controlling, and closing of specific projects while ensuring projects are on time, on budget, within scope and meets or exceeds the expectations of all stakeholders.
• Along with the Account Executive provides the single point of contact for customers for all project communications.
• Provide professional customer interface and client relations throughout the project
• Establish overall project scope and manages dealer/manufacturer team to ensure coordinated effort in all aspects and phases of the project.
• Direct, coordinate, and manage task assignments and completion for entire dealer team.
• Develop work plan, schedule and logistics based on overall project parameters, project schedule and scope, and customers' goals.
• Assist in establishing fees, developing quote/presentation, and making presentation to customer when required.
• Provide technical consultation to customer and customers' team.
• Provide single point of contact after order entry for and coordinates with client and all third-party firms (A&D firm, contractor, cabling vendor, building manager, electrician, other trades, facility, and IT groups etc.)
• Attend all client and construction site meetings.
• Maintain detailed project documentation, including documentation of key project decisions and customer / project requests / revisions.
• Provide timely, formal written communications throughout the project to client, manufacturer, and dealer team.
• Manage accurate and detailed record keeping in the project file.
• Assist in the preparation of RFP's and quotes, the development of the proposal and the presentation to the client.
• Review technical services' plans and specifications for accuracy, completeness, and correct product application.
• Coordinate with client for order entry notes and product delivery scheduling.
• Review ship dates for adherence to original requirements.
• Interface with factory, as necessary, regarding shipping schedules and special instructions for the manufacturer and shipping carrier.
• Set schedule, ensuring product is here on time, setting scope of work and ensuring daily goals are met.
• Supervise site installation daily, including performance of work, installation administration and timeliness of task completion.
• Ensure Installation Packages are complete and delivered in a timely manner.
• Walk project and develops punch lists, responsible for punch list resolution.
• Confirm project completion and ensures all invoicing is timely and accurate.
• Manage all final close-out requirements.

YOU BRING THE FOLLOWING

• You are detail oriented and highly organized.
• Experience with cross border logistics and working with US customers is considered an asset.
• Project Management Certification or PMP is as asset, but not a requirement for the role.
• A working knowledge of interior construction, office moves and relocations, trucking, furniture manufacturing and shipping would be beneficial. Strong product and technical knowledge, including applicable building codes, correct product application, custom applications and pricing, price estimating, and solicitation, electricity, and cabling would lend to the success of this role.
• A strong understanding of relationship management, project management and solid administrative skills are going to be key to the success of this role.

ABOUT US

Contemporary Office Interiors (COI) is a privately-owned MillerKnoll Certified Dealer, DIRTT Certified Construction Partner, Architectural Walls and Commercial Flooring provider. We have offices in Vancouver, Edmonton, Winnipeg, Toronto and a head office in Calgary. We prioritize people, productivity and value to create more than a place to work - we create a space to succeed.

We're proud of our half-century legacy as a company. Our talented people have brought us to where we are today. COI is and has been honoured to have a passionate team that's committed to creating exceptional spaces that inspire you to be your best.

We believe in the power of diversity and the power of teamwork. We need both collaboration and individual responsibility to organize effectively around our customer's problems.

COI only advertises job opportunities through our corporate website, Indeed, LinkedIn, and Job Bank. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please Note:All resumes are reviewed by a member of our HR team. AI tools may be used during the interview process to assist with recording and evaluating interviews.