Project Management Office - Project Coordinator - S3 - SD306 - R

OSI Maritime Systems; Burnaby; On-site; CAD 85,000 - 115,000; Full time

Job summary

OSI Maritime Systems in Burnaby, BC, is seeking a Sr. Project Coordinator to drive project deliverables across the lifecycle for moderately complex initiatives. You will plan objectives, manage schedules, risk and budget, and lead teams with PMOs through lifecycle.

The role emphasizes customer engagement, regular status reporting, and collaboration with PMs and engineers to deliver on time and within scope. Strong communication, problem solving and organizational skills are essential.

Qualifications

• 3+ years’ experience coordinating projects in systems delivery.
• End-to-end responsibility for moderately complex projects.
• Ability to manage project scope, schedule and budget.

Responsibilities

• Plan projects including objectives and schedules.
• Manage schedules and resources in P6.
• Maintain project risk register.
• Communicate with customers on scope and issues.
• Lead customer meetings and resolve issues.
• Track EAC and project budget.
• Identify and manage project team through lifecycle.
• Support hiring decisions and participate in interviews.

Skills

Interpersonal skills

Communication

Negotiation

Self-starter

Judgement

Problem solving

Risk management

Customer management

Relationship management

Attention to detail

Multi-tasking

Microsoft Office

MAS 500

Education

Business degree or diploma

Accounting or business courses

Tools

MAS 500

Job description

The Sr. Project Coordinator is responsible for managing Project deliverables in support of achieving Project objectives over the entire project life cycle for Projects of moderate complexity and risk. The Sr. Project Coordinator role is a stepping stone towards the Project Management path at OSI and as such responsibilities include some Project Management tasks and people management although final authority and responsibility rests with the managing Project/Program Manager

What You'll Do

• Plans the Project including the definition and negotiation of Project Objectives
• Creates and manages project schedules and resources in P6
• Creates and manages the Project Risk register
• Communicates with customers regarding Project scope, schedule and Project issues
• Leads Customer meetings
• Independently resolves complex Project issues within the budget and schedule mandate
• Regularly Tracks EAC and manages Project budget
• Identifies, builds and manages the project team through project life cycle
• Works with PMs and Program Managers to resolve resource conflicts
• Reports internal and external stakeholders on progress of project
• Attends engineering meetings as required for project
• Delivers projects to schedule and scope within budget
• Tracks invoices and payments from customer
• Supports the organization in planning / scheduling and resource management of projects
• Adheres to Systems Delivery project schedule for weekly, monthly and quarterly reporting activities
• Performs other project coordination tasks as identified in order to support the growth of the PMO
• Manages PCs and Project Admins as needed.
• Carries out authority to direct engineers, production and supporting staff on the required steps needed to deliver the projects assigned
• Applies judgment and makes decisions to solve routine or complex issues
• Define work instructions and procedures for direct reports
• Approves timesheets, participates in interviews and supports hiring decisions
• Considerable judgment necessary in handling confidential information
• This role has the responsibility to assure OSI product is designed in a manner that is consistent with the needs of the project requirements and company goals
• Applies judgment in making decisions on best use of corporate information for the assigned projects and tasks

What You'll Bring

Education: Business-related university degree or college diploma and/or courses in accounting or business

Experience: A minimum of three years’ experience in a Project Coordinator role in a Systems Delivery domain with demonstrated success handling a succession of projects of increasing complexity culminating in end-to-end responsibility for moderately complex projects.

Skills: Excellent interpersonal and communication skills; Definition, negotiation and achievement of Project objectives; self-starter with the ability to work independently; excellent judgement and complex problem solving abilities; risk management; Customer management and relationship ownership; highly accurate; detail and deadline oriented; people management experience; advanced Microsoft Office skills; ability to multi-task; working knowledge of general accounting software, MAS 500 would be an asset