Project Management Office - Project Coordinator - S3

OSI Maritime Systems Ltd.; Burnaby; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

OSI Maritime Systems Ltd. in Burnaby, BC, is seeking a Sr. Project Coordinator to manage deliverables across the project life cycle for moderately complex initiatives.

This role serves as a stepping stone toward Project Management, with some people management and PMO responsibilities. You will plan projects, manage schedules in P6, track risks and EAC, and lead customer meetings while ensuring on-time delivery within budget and scope.

Qualifications

• Excellent interpersonal and communication skills.
• Definition, negotiation and achievement of Project objectives.
• Self-starter with the ability to work independently.
• Excellent judgement and complex problem solving abilities.
• Risk management and customer management.
• Highly accurate, detail and deadline oriented.
• People management experience.
• Advanced Microsoft Office skills.

Responsibilities

• Plans the Project including the definition and negotiation of Project Objectives.
• Creates and manages project schedules and resources in P6.
• Creates and manages the Project Risk register.
• Communicates with customers regarding Project scope, schedule and Project issues.
• Leads Customer meetings.
• Independently resolves complex Project issues within the budget and schedule mandate.
• Regularly Tracks EAC and manages Project budget.
• Identifies, builds and manages the project team through project life cycle.
• Works with PMs and Program Managers to resolve resource conflicts.
• Reports internal and external stakeholders on progress of project.
• Attends engineering meetings as required for project.
• Delivers projects to schedule and scope within budget.
• Tracks invoices and payments from customer.
• Supports the organization in planning / scheduling and resource management of projects.
• Adheres to Systems Delivery project schedule for weekly, monthly and quarterly reporting activities.
• Performs other project coordination tasks as identified in order to support the growth of the PMO
• Manages PCs and Project Admins as needed.
• Carries out authority to direct engineers, production and supporting staff on the required steps needed to deliver the projects assigned.
• Applies judgment and makes decisions to solve routine or complex issues.
• Define work instructions and procedures for direct reports.
• Approves timesheets, participates in interviews and supports hiring decisions.
• Considerable judgment necessary in handling confidential information.
• This role has the responsibility to assure OSI product is designed in a manner that is consistent with the needs of the project requirements and company goals.
• Applies judgment in making decisions on best use of corporate information for the assigned projects and tasks.

Skills

Interpersonal skills

Project coordination

Budget management

Risk management

MS Office

Education

Business-related degree or diploma; accounting/business courses

Tools

MAS 500

Job description

The Sr. Project Coordinator is responsible for managing Project deliverables in support of achieving Project objectives over the entire project life cycle for Projects of moderate complexity and risk. The Sr. Project Coordinator role is a stepping stone towards the Project Management path at OSI and as such responsibilities include some Project Management tasks and people management although final authority and responsibility rests with the managing Project/Program Manager

What You'll Do

• Plans the Project including the definition and negotiation of Project Objectives
• Creates and manages project schedules and resources in P6
• Creates and manages the Project Risk register
• Communicates with customers regarding Project scope, schedule and Project issues
• Leads Customer meetings
• Independently resolves complex Project issues within the budget and schedule mandate
• Regularly Tracks EAC and manages Project budget
• Identifies, builds and manages the project team through project life cycle
• Works with PMs and Program Managers to resolve resource conflicts
• Reports internal and external stakeholders on progress of project
• Attends engineering meetings as required for project
• Delivers projects to schedule and scope within budget
• Tracks invoices and payments from customer
• Supports the organization in planning / scheduling and resource management of projects
• Adheres to Systems Delivery project schedule for weekly, monthly and quarterly reporting activities
• Performs other project coordination tasks as identified in order to support the growth of the PMO
• Manages PCs and Project Admins as needed.
• Carries out authority to direct engineers, production and supporting staff on the required steps needed to deliver the projects assigned.
• Applies judgment and makes decisions to solve routine or complex issues.
• Define work instructions and procedures for direct reports.
• Approves timesheets, participates in interviews and supports hiring decisions.
• Considerable judgment necessary in handling confidential information.
• This role has the responsibility to assure OSI product is designed in a manner that is consistent with the needs of the project requirements and company goals.
• Applies judgment in making decisions on best use of corporate information for the assigned projects and tasks.

What You'll Bring

• Education: Business-related university degree or college diploma and/or courses in accounting or business
• Experience: A minimum of three years’ experience in a Project Coordinator role in a Systems Delivery domain with demonstrated success handling a succession of projects of increasing complexity culminating in end-to-end responsibility for moderately complex projects.
• Skills: Excellent interpersonal and communication skills; Definition, negotiation and achievement of Project objectives; self-starter with the ability to work independently; excellent judgement and complex problem solving abilities; risk management; Customer management and relationship ownership; highly accurate; detail and deadline oriented; people management experience; advanced Microsoft Office skills; ability to multi-task; working knowledge of general accounting software, MAS 500 would be an asset