Project Management Coordinator

Ornge; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Job summary

Ornge is seeking a highly organized Project Management Office Coordinator to support project and risk management across the organization. This key support role involves coordinating with various teams, managing project documentation, and ensuring effective communication among stakeholders. The ideal candidate will have a strong background in project management, excellent communication skills, and a commitment to improving processes. Join us in making a difference in healthcare!

Benefits

Competitive pay

Benefits and vacation time

Career advancement opportunities

Qualifications

• Minimum 5 years experience in project coordination.
• Strong verbal and written communication skills.
• Ability to adapt to changing environments.

Responsibilities

• Ownership of PMO website and maintenance.
• Create and maintain project reports for analysis.
• Support project managers on key initiatives.

Skills

Communication

Coordination

Technical skills

Problem solving

Relationship building

Education

Bachelor’s degree in Project Management or Risk

Project Management certification (e.g., PM or PMP)

Tools

Microsoft 365

Job description

The Project Management Office Coordinator is highly organized, detail-oriented and has the experience to support project management and risk management across the organization.

This is a key supportrole working with teams throughout Ornge. It requires strong communication, coordination, presentation and technical skills;with the ability to prioritize, track progress and analyze performance of project and risk activities and deliverables.

Responsibilities :

• Ownership of PMO website including training, launching, updates and maintenance
• Investigate and introduce process improvement, automation and maintenance of project status updates
• Create and maintain reports on project health and status for analysis and online visualization
• Provide centralized support to project managers on key initiatives and projects
• Support and maintain project artifacts, PMO process and best practices
• Perform PMO administrative tasks including but not limited to document management, tracking project timelines, deliverables and financials
• Support stakeholder meetings, document minutes and action plans
• Collaborate with internal and external business partners
• Coordinating meetings with Risk and Business Continuity Planning (BCP)owners
• Distribution of appropriate materials
• Supports preparation of reports for distribution to internal and external executive teams
• Maintain logs for actions, issues and decisions
• Upload department plans to internal document management systems
• Participating in the development, scheduling, administration of BCP exercises
• Executing purchase requests and expense reports for the Office of the CEO teams

Qualifications :

• Project coordinationminimum experience five (5) years
• Proven knowledge of successful project management from a support perspective
• Bachelor’s degree or equivalent in a related field (Project Management and Risk)
• Project Management certification ex. PM or PMP certified
• Strong relationship building
• Excellent verbal and written communication skills
• Strong interpersonal skills and diplomacy
• Strong work ethic
• Excellent time management and organizational skills
• Ability to adapt to changing environments and timelines
• Creative and collaborative critical thinker
• Excellent problem solving abilities
• Ability to work independently and as part of a team
• Excellent presentation skills
• Professional presence
• Self-motivated and self-sufficient
• Tact and diplomacy to maintain relationships with internal and external stakeholders
• Strong skills and interest in technology, project management, communication, process improvement
• Expert knowledge and use of Microsoft 365 : SharePoint, Excel, Word, Project, Power Point, Teams, Power BI
• Familiarity with risk management and Business Continuity

At Ornge, we are :

• Community connectors
• Equity in healthcare
• Strong in our convictions
• Proud of the services we provide
• Uplifting in our mission, values, and services

You can expect us to be :

• Promoters of diversity
• Champions of inclusion and accessibility
• Committed to your career advancement
• Competitive in pay, benefits, vacation time, and more

A bit about you :

• You’re driven by the desire to make a difference
• Excited by problem solving, you excel at in-the-moment decision making
• Teamwork has always been where you thrive
• You’re ready to put your skills into action in a fast-paced environment

What’s next :

• If you’re ready to uplift lives, we invite you to apply no later than July 5, 2024.
• Your resume will be reviewed and only those selected for further consideration will be contacted.
• If you require a disability accommodation in order to participate in the recruitment process, please contact us at 647-428-2005 and request the HR Department to provide your contact information. Accommodation is available under the Human Rights Code and in accordance with theAccessibility for Ontarians with Disabilities Act.A Human Resources representative with contact you within 48 hours.

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