PROJECT LEAD BUSINESS OPERATIONS SWM

City of Toronto; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

The City of Toronto is seeking a Project Lead for Business Operations in Solid Waste Management. This role involves coordinating project management activities, overseeing contracts, and ensuring compliance with policies and procedures. Candidates should have a strong educational background in Engineering or a related field, along with experience in waste management and procurement processes.

Qualifications

• Experience in maintenance of facilities and equipment, especially in waste management.
• Experience with procurement processes and policies.
• Valid Ontario Class 'G' Driver’s License.

Responsibilities

• Coordinate and lead project management activities for Solid Waste Management Services.
• Prepare procurement documents and manage contractor relationships.
• Monitor contracts to ensure compliance and completion of work.

Skills

Research

Data Analysis

Presentation

Problem-Solving

Relationship-Building

Education

Post-secondary education in Engineering or related field

Tools

Excel

SAP

Maximo

Job description

Join to apply for the PROJECT LEAD BUSINESS OPERATIONS SWM role at City of Toronto

Division & Section: Solid Waste Management Services, SWM Transfer Stations & Landfill Ops

Work Location: 75 Vanley Crescent

Job Type & Duration: Full-time, 1 Permanent Vacancy, 1 Temporary Vacancy (12 months)

Shift Information: 35 hours per week, Monday to Friday

Affiliation: Non - Union

Number of Positions Open: 2

Posting Period: 23-MAY-2025 to 06-JUN-2025

Job Description

To coordinate, lead technical and project management activities along with contracted Services and managing contracts for TS&LO section of Solid Waste Management Services Division. Leads & Develops Divisional policies, procedures and strategic direction as it relates to in-house and contracted services.

Major Responsibilities

• Prepare procurement documents, including RFQs and RFPs, for goods and services required by the F&EM Unit.
• Collaborate with PMMD, CAPS, and the Corporate Procurement team to support procurement activities.
• Ensure timely contractor payments and resolve invoice discrepancies.
• Address technical and contractual issues proactively to prevent breaches.
• Manage contractor relationships ensuring services and invoices meet contractual terms.
• Monitor contracts to ensure compliance and completion of work.
• Support contract management by developing procedures, protocols, and performance tracking tools.
• Oversee maintenance and repairs of facilities and equipment through contracted services, ensuring compliance.
• Identify deficiencies and document disputes regarding contracts.
• Implement plans and recommend policies to meet program needs.
• Administer budgets within approved limits.
• Supervise project team members and support staff, promoting teamwork and high standards.
• Manage projects with effective communication and quality deliverables.
• Provide technical guidance to support City initiatives.
• Assist in budget development and financial monitoring.
• Analyze data to recommend improvements.
• Represent services on committees and develop tracking tools for projects.
• Prepare reports, conduct site visits, and analyze data for trends.
• Design policies and operational processes.
• Prepare project plans and reports for management.
• Draft scopes of work for contracts.
• Coordinate with public, contractors, and officials to resolve operational issues.
• Maintain records and asset management plans.

Key Qualifications

• Post-secondary education in Engineering, Certified Engineering Technology, or related, or equivalent experience.
• Experience in maintenance of facilities and equipment, especially in waste management.
• Experience with procurement processes and policies.
• Skills in research, data analysis, and presentation.
• Experience with databases and software like Excel, SAP, Maximo.
• Ability to manage contractors and projects independently.
• Valid Ontario Class "G" Driver’s License.
• Excellent communication and report writing skills.
• Strong problem-solving and relationship-building skills.
• Knowledge of Ontario legislation and safety regulations.
• Commitment to equity, diversity, and respectful workplaces.
• Ability to work independently and collaboratively.
• Knowledge of government policies is an asset.

Additional Notes

Current City of Toronto employees must indicate their status and employee number.

The City promotes an inclusive, accessible workplace and accommodates disabilities during the recruitment process upon request.