Project Financial Coordinator

ADGA Group; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Ottawa is seeking a Project Financial Coordinator to oversee financial aspects of projects, ensuring accurate budget tracking and invoicing. The ideal candidate will have a college diploma in accounting and at least 5 years of experience in financial management, along with strong organizational skills and proficiency in financial software. Join us to support a collaborative work environment that values work-life balance and inclusivity.

Benefits

Maternity/Parental Top-Up

Reservist Leave Top-Up

Health & Dental Coverage

Health Spending Account

Employee Assistance Program

Telemedicine Service

Discounts on Gym Memberships

Deferred Profit Sharing Plan

Qualifications

• Minimum 5 years of experience in financial roles.
• Ability to manage multiple tasks and deadlines.
• Experience with budget preparation and forecasting.

Responsibilities

• Prepare and submit project invoices according to contract terms.
• Validate and reconcile WIP and AR balances.
• Support month-end and year-end closing activities.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Financial Principles Understanding

Proficiency in Microsoft Excel

Education

College Diploma in Accounting

Tools

Financial Software

ERP Systems

Job description

Job Description

Reporting to the Finance Team Lead, the Project Financial Coordinator (PFC) supports the financial aspects of projects, ensuring accurate budget tracking, invoicing, and financial reporting. The PFC works closely with project management team and financial teams to maintain financial control.

More specifically the PFC will:

• Prepare and submit project invoices by gathering required documentation and backup materials in accordance with contract terms and deadlines
• Validate and reconcile Work in Progress (WIP) and Accounts Receivable (AR) balances with the general ledger and financial systems; follow up with clients as needed to resolve discrepancies or outstanding items
• Prepare monthly and quarterly usage reports for client reporting
• Maintain accurate financial project records, including dates, client and vendor budgets, and purchase orders (POs)
• Prepare and support monthly reporting on project revenues and profitability to ensure performance and variances tracking
• Support month-end and year-end closing activities related to projects
• Provide support to project teams on financial matters, including budget preparation and forecast revisions

Qualifications

• A college diploma in accounting or a related field with a minimum of 5years of experience
• Excellent organizational skills with a keen attention to detail and accuracy
• Effective communication skills, both written and verbal, to interact with internal teams and clients
• Proficiency in Microsoft Excel (including formulas, pivot tables, and data analysis)
• Experience with financial software and ERP systems
• Strong understanding of financial principles including budgeting, forecasting, revenue recognition, WIP, and accounts receivable
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Bilingualism is an asset but not required
• Ability to obtain and maintain a government secret clearance
• Hybrid:onsite 2-3 times a week

Additional Information

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.