Project Coordinator/Scheduler

Atco Ltd; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

ATCO Frontec is seeking a Project Coordinator/Scheduler for our Calgary office to provide essential coordination and scheduling support. You will manage maintenance activities, coordinate resources, track materials, and communicate with clients and stakeholders to ensure timely delivery.

The position is a 9-month, full-time in-office role in Calgary, Alberta, with occasional travel to project sites across the province. Experience in an MEP service environment is valued.

Qualifications

• 3–5 years in mechanical service project coordination or scheduling.
• EIT or Journeyman in a relevant trade; background check and security clearance required.
• Strong organizational skills and ability to work with internal/external teams.

Responsibilities

• Assign maintenance work orders to technicians and track timely completion.
• Schedule equipment maintenance and service activities per plans and client needs.
• Order materials and coordinate procurement for maintenance tasks.
• Coordinate technicians after materials arrive for installation or maintenance.
• Provide regular updates to clients via ITMRS on progress and status.
• Upload reports to SharePoint and other systems; maintain accurate records.
• Maintain professional client communications regarding schedules and concerns.
• Handle day-to-day operations between clients, technicians, contractors and internal teams.
• Support Project Manager with additional tasks as assigned.

Skills

Scheduling

Coordination

Communication

Customer service

Documentation

Education

EIT or working toward EIT in Mechanical or Electrical technology

Journeyman certificate (plumber, HVAC, or Electrician)

Tools

SharePoint

ITMRS

Database software

Job description

Position Overview

ATCO Frontec is currently seeking a dedicated Project Coordinator/Scheduler to join our team. The ideal candidate will possess strong scheduling and coordination skills, excellent communication abilities, and a proven customer-focused approach to client relationship management.

In this role, you will provide essential administrative and operational support to Project Manager, coordinating maintenance activities, scheduling resources, tracking materials, and ensuring timely communication with clients and stakeholders.

This is a 9-month term position, working full-time, in-office located in Calgary, Alberta, with no hybrid work option available. Occasional travel may be required to project sites throughout Alberta to support project execution and client requirements.

Experience in an MEP (Mechanical, Electrical, and Plumbing) service organization is considered a strong asset.

Responsibilities

• Assign maintenance work orders to technicians and ensure timely completion.
• Schedule equipment maintenance and service activities in accordance with maintenance plans and client requirements.
• Order required materials and parts to support maintenance and repair work.
• Coordinate and book technicians once materials are received and ready for installation or maintenance work.
• Provide regular updates to clients through ITMRS regarding scheduling, work progress, and task completion status.
• Upload service reports, inspection reports, and completion documents to SharePoint and other designated systems.
• Maintain clear and professional communication with clients regarding maintenance activities, schedules, and any service-related concerns.
• Handle day-to-day operational communications between clients, technicians, contractors, and internal teams.
• Ensure accurate record-keeping of work orders, materials, schedules, reports, and maintenance documentation
• Support Project Manager in any other task assigned.

Qualifications

• EIT or working toward EIT in Mechanical or Electrical technology with 3-5 years’ of experience or Journeyman certificate as a plumber, HVAC Technician or Electrician with 3-5 years of experience.
• A minimum of 3 years of experience in Mechanical service project coordination and Scheduling.
• Must be able to pass an extensive background check and obtain Government Security Clearance.
• Excellent organizational skills with keen attention to detail.
• Ability to collaborate and work effectively as part of a team.
• Self-motivated and proactive in problem-solving.
• Proficient computer skills.
• Experience in Databases and electronic file management software
• AB class 5 (Non GDL) driver’s license required

What We Offer

• A collaborative and dynamic work environment.
• Opportunities for professional growth and development.
• Competitive compensation and benefits package.

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo an extensive background check and a Government Security Clearance Check.

Who We Are

• At ATCO Frontec, we are committed to delivering innovative solutions in construction and infrastructure. We pride ourselves on our strong approach to quality, safety, and customer satisfaction. Join us in providing exceptional construction management and estimation services.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.