Project Coordinator, Ottawa Wills Project

Connecting Ottawa; Ottawa; On-site; CAD 61,992 - 68,880; Part time

Job summary

Connecting Ottawa is seeking a Project Coordinator for the Ottawa Wills Project. This independent contractor role is hybrid, with mainly remote work and regular in-person meetings in Ottawa.

Start September 1, 2026; end December 2027, with possible extension. The position involves coordinating clinics, supervising law student interns, and liaising with partners to deliver free wills and POAs for low‑income clients.

Qualifications

• Licensed lawyer with the Law Society of Ontario or equivalent.
• Bachelor’s degree or equivalent experience.
• Experience in project coordination/management and budgeting.
• Strong written and verbal communication; French is a strong asset.
• Organizational, time-management, and problem-solving skills.
• Knowledge of Ottawa social services and access-to-justice resources.
• Ability to work autonomously with ethical judgment.

Responsibilities

• Oversee project governance and long-term planning with the Connecting Ottawa PM.
• Coordinate stakeholders and act as main contact for all project partners.
• Manage project budget and prepare future funding applications.
• Maintain project files, reports, and data for funders.
• Share learnings internally and with stakeholders.
• Perform other duties as required.
• Supervise and support interns and clinic operations.

Skills

Project coordination/management

Financial management

Communication

French (asset)

Organization

Trauma-informed client support

Public presentations

Community knowledge

Autonomy & ethics

Relationship building

Technical proficiency

MS Office

Google Suite

Education

Law Society of Ontario license

Bachelor’s degree

Equivalent combination of relevant education/experience

Tools

MS Office

Google Suite

Job description

CONNECTING OTTAWA is looking for a

PROJECT COORDINATOR, OTTAWA WILLS PROJECT

Independent Contractor, Hybrid: Primarily remote work with regular in-person meeting requirements

Start Date: September 1, 2026 or to be negotiated

End Date: December 2027 (with the possibility of extension)

Rate of Pay: $45-50/hr + HST, dependent upon education/experience (25 hours/week)

Apply by: July 24, 2026 at 11:59 p.m.

If you are seeking a role in an innovative access to justice project, are committed to social justice and looking for meaningful experience as part of a great team, we invite you to apply to Connecting Ottawa! Connecting Ottawa’s mandate is to assist Ottawa residents who speak neither English nor French or who have difficulty communicating due to sensory impairments, speech, or language disorders. We fulfill our mandate by working closely with frontline community workers to develop their capacity to provide appropriate legal support, legal information, and legal referrals to clients within these target populations.

Ottawa Wills Project: The Ottawa Wills Project is a Connecting Ottawa project that provides free wills and powers of attorney documents to low-income vulnerable individuals in Ottawa by way of “clinics” offered three times per year. Through this collaborative community project, eligible clients, referred by local social service workers/agencies, are connected with a legal team consisting of a pro-bono lawyer and a law student, who work together to draft and complete the clients’ final, executed estate documents. Social service workers play a vital role in liaising with the project and supporting their clients. The service is offered in English and French.

Ottawa Wills Project Coordination Duties

• Project Oversight: Act as Secretariat to the Advisory Group and participate in long-term project planning and growth with Connecting Ottawa Project Manager.
• Stakeholder Liaison: Serve as the main point of contact for all project stakeholders.
• Financial Management: Oversee the project budget with Connecting Ottawa Project Manager and prepare future funding applications.
• Reporting & Records: Manage all project files, archives, and bi-annual reports for the organization and funders.
• Knowledge Sharing: Present project learnings internally and with stakeholders.
• Other duties: As required.

Ottawa Wills Project Clinic Duties

• Student Supervision: Recruit, train, schedule, and evaluate law student interns for each clinic.
• Lawyer Engagement: Recruit and coordinate pro-bono lawyers, manage law student-lawyer pairings, facilitate and support meetings.
• Client & File Management: Oversee client files from intake to close, including conflict checks and document signing.
• Meeting Coordination: Schedule all meetings between clients, frontline workers, lawyers, and students.
• Community Outreach: Actively promote the project to the Ottawa social service sector, engage with community and stakeholders, share project information, encourage project growth, coordinate incoming client referrals.
• Administrative Support: Coordinate and oversee completion of clinic documentation, track project statistics.
• Other duties: As required.

For more information about Connecting Ottawa, please visit: https://connectingottawa.com/

QUALIFICATIONS & SKILLS

• Education/Experience: Lawyer licensed with the Law Society of Ontario, Bachelor’s degree, or an equivalent combination of relevant education and professional experience.
• Project management/Financial management: Experience in project coordination/management and proven ability to track project expenses, manage resources, and deliver projects on time and within allotted budget.
• Communication: Exceptional written and verbal communication skills; French fluency is a strong asset.
• Organization: Strong organizational skills, time-management, problem-solving, with sharp attention to detail.
• Client Support: Trauma-informed experience working with vulnerable clients who have legal needs, including facilitating the provision of legal support, information and resources.
• Public Presentations/Education: Proven ability to create and facilitate educational workshops and materials.
• Community Knowledge: Strong understanding of Ottawa‑area community resources and access‑to‑justice services for vulnerable populations.
• Autonomy & Ethics: High ethical standards with the ability to work and make decisions independently.
• Relationship Building: Excellent interpersonal skills to collaborate with team members, frontline workers, volunteers, and external stakeholders.
• Technical Proficiency: MS Office, Google Suite, etc.
• Location: As the project deeply connects with local partners and requires regular in-person meetings, the role requires the successful applicant to live in Ottawa, ON.

Special consideration will be given to candidates with:

• Demonstrated interest in project growth and development and access to justice initiatives.
• Proficiency in a language other than English.

Application

The term of this position is dependent upon continuation of funding. If you meet the above qualifications, are well‑organized, and want to be part of a dynamic and innovative project, please forward a cover letter and resumé to the attention of: Gina Grosenick, Connecting Ottawa.

c/o Community Legal Services of Ottawa 406-1355 Bank Street, Ottawa ON K1H 8K7

Email: [e-mail]

Please no phone calls. Only those selected for an interview will be contacted.

Deadline for Applications: July 24, 2026 at 11:59 p.m.

Connecting Ottawa welcomes applications from disadvantaged and marginalized communities. We encourage applications from people who are reflective of the communities we serve, and seek applicants from equity seeking groups, including but not limited to individuals who are of First Nations, Inuit or Metis descent, persons with disabilities, members of racialized communities, and women. Accommodation is available under the Ontario Human Rights Code.