Project Coordinator, Operational Technology

OMERS / Oxford Properties Group; Toronto; Hybrid; CAD 62,000 - 92,000; Full time

Benefits offered by this job

Hybrid work arrangement

Incentive plan

Group benefits

Job summary

OMERS / Oxford Properties Group in Toronto, Canada, invites a Project Coordinator to drive operational technology initiatives, manage project plans, schedules and budgets, and coordinate cross-functional teams for timely delivery. You will support contract lifecycles, purchasing, and maintenance windows, with a strong emphasis on documentation, risk management, and stakeholder communication.

A Bachelor's degree and 2–3 years' coordination experience are expected.

Qualifications

• Two to three years of project coordination experience.
• Strong organizational, multitasking and problem-solving skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Project Planning and Coordination: Support the development of project plans, schedules and budgets for operational technology initiatives.
• Documentation, Reporting and Collaboration: Maintain accurate project documentation, plans and reports; deliver regular updates.
• Risk, Quality and Maintenance Coordination: Identify risks, ensure quality, schedule and coordinate maintenance windows.
• Contract Management and Procurement: Monitor terms, renewals, and procurements; coordinate with Legal and Procurement.

Skills

Project coordination

Organizational skills

Communication skills

Stakeholder management

Education

Bachelor’s degree in Business Administration, Information Technology, Project Management or a related field

Tools

Microsoft Project

Planner

SharePoint

Job description

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best. We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great!

Role Summary

The Project Coordinator helps deliver operational technology projects on time, within scope and on budget. The role supports contract lifecycles, purchasing and budget administration, and coordinates maintenance windows for major technology changes with property and business teams.

Key Responsibilities

• Project Planning and Coordination Support the development of project plans, schedules and budgets for operational technology initiatives. Coordinate project activities, resources, equipment and information. Help ensure projects are delivered on time and within scope.
• Documentation, Reporting and Collaboration Maintain accurate project documentation, plans and reports. Prepare and deliver regular project updates, proposals, timelines and budgets. Serve as the primary contact for project participants and promote clear stakeholder communication. Organize meetings and document minutes and action items.
• Risk, Quality and Maintenance Coordination Identify and track project risks and issues, recommend mitigation strategies, and support issue resolution. Ensure deliverables meet quality standards and stakeholder expectations. Support project testing and quality-control activities. Work with property, business and technical teams to schedule and execute maintenance windows for major technology changes. Communicate maintenance schedules and minimize disruption to business operations.
• Contract Management and Procurement Monitor contract terms, renewals and compliance, ensuring agreements remain current and aligned with company policies and regulations. Partner with Legal and Procurement on contract renewals. Obtain vendor quotes and work with Procurement to process purchase orders. Reconcile purchase orders for accuracy and completeness, and track expenses against approved budgets.

Required Skills & Experience

• Bachelor’s degree in Business Administration, Information Technology, Project Management or a related field.
• Two to three years of project coordination experience.
• Strong organizational, multitasking and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency with project management and collaboration tools such as Microsoft Project, Planner and SharePoint.
• Strong attention to detail and the ability to perform effectively under pressure and meet deadlines.

Preferred Skills & Experience

• Project coordination experience in a technology, real estate or facilities environment.
• Experience supporting operational technology projects, contract administration, procurement or maintenance-window coordination.

Hybrid Work Arrangement

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

Salary & Benefits

The expected salary range for this position is $62,000.00 - $92,000.00 per year. You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Company Purpose & Values

Oxford's purpose is to strengthen economies and communities through real estate. Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience.

This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

We are passionate about inclusion and advocate for I&D across our network of employees, members and partners. We are proud of our commitment to developing a best in class approach to complete wellness for our employees and members. We invest in our people, providing them with opportunities so they can develop and grow.