Project Coordinator, Oncology Outcomes Research

Brunel; Mississauga; On-site; CAD 55,000 - 85,000; Full time

Job summary

Brunel is seeking a Project Coordinator for O2R Business and Operations to support Evidence Generation Studies in Oncology. You will coordinate study plans, manage TMF, and support contracting, vendor oversight and finance processes across global and local boundaries.

The role emphasizes cross-functional collaboration, document control, and timely publication coordination within a regulated environment.

Qualifications

• Bachelor’s degree in business or life sciences; graduate degree preferred.
• 1 year of experience in pharma or regulated medical products, in evidence generation preferred.
• Familiarity with Oncology Medical and pharmaceutical marketplace.
• Experience coordinating publication review workflows with authors and vendors.

Responsibilities

• Support study conduct for secondary data studies (~80%) and primary/hybrid (~20%).
• Coordinate with Study Leads to operationalize plans and milestones.
• Manage data and study details in VCV and Airtable; track milestones and attributes.
• Ensure compliance with operational processes and TMF standards.
• Handle contracting, vendor management and SOWs; support onboarding of vendors.
• Oversee financials: POs, COUPA, cost centers, spend reconciliation.
• Produce quarterly finance reporting in USMA and GMA.
• Upload and validate TMF artifacts and adhere to naming conventions.

Skills

Cross-functional collaboration

Organizational skills

Attention to detail

Communication

Education

Bachelor’s degree in business, life sciences or related field

Graduate-level degree in sciences or business

Tools

Veeva Clinical Vault

Airtable

TMF

Job description

We are seeking a Project Coordinator, O2R Business and Operations to support the conduct of Evidence Generation Studies (EGS) within the Oncology Business Unit (OBU) Medical organization, with a primary focus on secondary data studies (approximately 80%) and complementary support for primary/hybrid studies (approximately 20%). This role sits within Medical Excellence, Strategy and Operations and partners closely with Study Leads from Oncology Outcomes Research Organization (O2R) and cross-functional teams. The Project Coordinator provides operational support across contracting/vendor management, systems stewardship (Veeva Clinical Vault, Airtable), documentation/TMF, and publication review and sign off coordination.

The ideal candidate works effectively cross functional team to support O2R Leads on compliant, high-quality study execution across global and local boundaries. You demonstrate strong organizational skills and attention to detail while navigating processes and multiple systems.

Responsibilities

• Study conduct support (secondary data studies ~80%; primary/hybrid ~20%)
• Partner with Study Leads to operationalize study plans and maintain milestones across systems and documentation.
• Steward data and study details in Veeva Clinical Vault (VCV), and Airtable, including milestones, country/study attributes, financial sponsors and delivery models.
• Support adherence to operational and compliance processes
• Contracting and vendor management
• Coordinate D-Code Requests, 3PRM, CDAs, RFPs, SOWs and amendments; manage Scientist.com engagements which includes onboarding new vendors, executing SOWs/Amendments; and track cycle times and approvals.
• Finance operations
• Request creation/amendment of POs; troubleshoot invoicing issues; set up and close cost centers; ensure COUPA data accuracy; reconcile spend to plan.
• Prepare and support in-house study quarterly finance reporting (USMA & GMA).
• Documentation and TMF management
• Upload and validate documentation in Teams and VCV; apply naming conventions and TMF artifact mapping; ensure “upload when due” adherence and audit readiness.
• For primary/hybrid studies, support site documentation (site lists, feasibility outputs, ICF versions, monitoring reports).
• Publication review and sign off coordination
• Coordinate author invitations, reviews, team feedback cycles and PSO-equivalent steps; track timelines and actions.

Requirements

• Bachelor’s degree in business, life sciences or a related field. Graduate-level degree in sciences or business preferred.
• Minimum 1 year of experience in the pharmaceutical or regulated medical products industry, preferably in evidence generation environment.
• Graduate-level degree in sciences or business.
• Familiarity with Oncology Medical and the pharmaceutical marketplace.
• Working knowledge of Evidence Generation Studies, TMF, supplier selection/oversight, PV/safety, and transparency.
• Experience coordinating publication review workflows and interfacing with authors and vendors
• Demonstrated operational excellence in a matrix environment, including coordination of contracting (CDA/MSA/RFP/SOW), vendor support (Scientist.com/CROs), and finance processes (POs, COUPA, cost centers).
• Proven capability with study systems and data stewardship (Veeva Clinical Vault, ABACUS, Airtable), documentation/TMF standards, and trial transparency.
• Strong proficiency preparing and tracking deliverables, maintaining audit-ready documentation, and presenting operational status to leadership.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.