Project Coordinator - HIS Implementation

Joseph Brant Hospital; Burlington; Hybrid; CAD 54,000 - 67,000; Full time

Job summary

Joseph Brant Hospital in Burlington, Ontario, seeks two Project Coordinators for the Hospital Information System (HIS) project. This temporary full-time role supports readiness, training, and go-live activities from September to December 2026, reporting to the Change Manager in a fast-paced healthcare IT setting.

The role requires onsite work, flexibility for evenings/weekends, and strong coordination, communication, and stakeholder engagement within IT and healthcare contexts.

Qualifications

• Degree or diploma in Information Technology, Health Studies, or a related discipline; consideration may be given to candidates with equivalent training and relevant experience.
• Minimum 2 years of project coordination or project administration experience, preferably within IT and/or healthcare environments.
• Strong understanding of the full project life cycle and core project management concepts.

Responsibilities

• Report directly to the Change Manager and support change and readiness initiatives
• Provide day-to-day project coordination and administrative support across Project Harmony workstreams
• Support training plan implementation, including scheduling, coordination, tracking, and reporting
• Support execution of the organizational readiness plan, including readiness assessments, communications, and readiness activities (virtual and onsite)
• Coordinate and support readiness events, simulations, and workflow validation activities
• Support onboarding and coordination of the At-the-Elbow (ATE) Support Group between September and December 2026
• Track action items, risks, issues, and deliverables related to readiness and training
• Prepare and maintain project documentation, reports, and presentation materials
• Liaise with clinical, operational, and technical stakeholders to support readiness and training activities
• Be willing and able to work onsite as required
• Closer to training and go-live, be available for increased onsite presence, including evening, night, and weekend support shifts, consistent with the rest of the project team

Skills

Project coordination

Healthcare IT

Stakeholder management

Organizational skills

Communication

Education

Bachelor's degree or diploma in IT or Healthcare

PMP certification

Tools

MS Office

Job description

Position Available: Project Coordinator (2 positions available)
Status: Temporary Full-Time

Contract Length: Approx. 3 Months (Sept - Dec 2026)
Department:Hospital Information System (HIS) Project - IT
Union: Non-union
Shifts: Primarily day shifts, with flexibility required to work evenings, nights, weekends, and extended hours as needed to support project readiness activites, training, and go-live periods.

Rate of Pay: $38.98/hr - $48.72/hr

Posting Date: August 27, 2026

Closing Date: September 3, 2026

About Joseph Brant Hospital:

Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT). JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.

JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca .

Position Summary:

The Project Coordinator, HIS will provide hands‑on coordination and administrative support to ensure successful execution of readiness and training activities for Project Harmony. Reporting to the Change Manager, the role will support planning, execution, and coordination across multiple workstreams, including training delivery, readiness events, and go‑live support.

The successful candidate will be comfortable working in a fast‑paced healthcare IT environment and available for onsite, evening, and weekend support as required during peak project periods.

Responsibilities:

Responsibilities include, but are not limited to:

• Report directly to the Change Manager and support change and readiness initiatives
• Provide day‑to‑day project coordination and administrative support across Project Harmony workstreams
• Support training plan implementation, including scheduling, coordination, tracking, and reporting
• Support execution of the organizational readiness plan, including readiness assessments, communications, and readiness activities (virtual and onsite)
• Coordinate and support readiness events, simulations, and workflow validation activities
• Support onboarding and coordination of the At-the-Elbow (ATE) Support Group between September and December 2026
• Track action items, risks, issues, and deliverables related to readiness and training
• Prepare and maintain project documentation, reports, and presentation materials
• Liaise with clinical, operational, and technical stakeholders to support readiness and training activities
• Be willing and able to work onsite as required
• Closer to training and go‑live, be available for increased onsite presence, including evening, night, and weekend support shifts, consistent with the rest of the project team

Qualifications:

• Degree or diploma in Information Technology, Business Analysis, Health Studies, or a related discipline; c onsideration may be given to candidates with equivalent training and relevant experience
• Minimum 2 years of project coordination or project administration experience, preferably within IT and/or healthcare environments
• Solid understanding of the full project life cycle and core project management concepts
• Project Management Professional (PMP) certification
• Experience and/or training with healthcare information systems (HIS) and healthcare terminology
• Strong organizational skills with a high level of attention to detail
• Demonstrated ability to manage multiple priorities in a complex, fast‑changing environment
• Demonstrated openness to change and adaptability during large‑scale transformation initiatives
• Ability to generate practical, innovative solutions to operational and project challenges
• Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholder groups
• High proficiency with Microsoft Office tools, particularly Word, Excel, and PowerPoint
• Ability to work independently while contributing effectively as part of a larger project team.

Working Conditions:

• Short‑term contract role (anticipated September – December 2026)
• Hybrid environment; increasedon‑site presence will be required as training and go‑live activites approach
• Flexibility to work evenings, nights, and weekends is required during key project phases, including readiness activites, training, and go‑live support

Please Note:

Assignment subject to change based on the needs of the department.

Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.

Please help us meet our commitment to providing an inclusive and barrier‑free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at [e-mail] or at 905-632-3737 ext. 4129.

This posting is for an existing vacancy. JBH does not use artificial intelligence (AI) to screen, assess, or select applicants.