Project Coordinator - Future Ready HER

Newcomer-Women; Toronto; On-site; CAD 37,000 - 50,000; Full time

Job summary

Newcomer Women's Services Toronto is seeking a Project Coordinator for the FutureReadyHer program in Toronto. The role provides administrative and logistical support to implement program activities, coordinate events, and maintain documentation.

The position requires strong organizational skills and a commitment to gender equity and inclusive employment. You will collaborate with the Manager, engage with employers, community partners, and participants, and ensure timely reporting while upholding

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 2–3 years of program coordination, project support, or event delivery experience.
• Knowledge of digital economy trends and AI-enabled roles is a plus.
• Experience with event logistics, stakeholder communications, and documentation.
• Understanding of newcomer settlement and Employment Ontario sectors.
• Excellent organization and communication skills; ability to engage diverse communities.
• Evenings/weekends flexibility as required.

Responsibilities

• Coordinate logistical arrangements for activities delivered through the FutureReadyHer program.
• Provide administrative support for information sessions, employer engagement, and events.
• Support outreach with digital contact lists, CRM, and communications materials.
• Collaborate with the program Manager to track timelines, milestones, and deliverables.
• Liaise with internal departments and external community organizations for coordination.
• Engage with employers, industry professionals, and sector stakeholders in AI/digital fields.
• Respond to routine inquiries and escalate complex issues as needed.
• Compile activity summaries and participant feedback for reporting.
• Ensure client-centered and equity-informed delivery across activities.
• Coordinate internship/stipend agreements and ensure program compliance.

Skills

Organization

Communication

Stakeholder engagement

Team collaboration

Flexibility

Education

Bachelor's degree or equivalent

Tools

CRM systems

Event platforms

Job description

Women Economic Development Full Time Toronto, ON $31.42 CAD per hour

Position Title: ProjectCoordinator-Future Ready HER
Location: 245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations as needed
Vacancy: Existing

Vacancy number: FRH-0004

Number of openings: 1
Hours: Full-time, In-person

Hourly Rate: $31.42

Classification: Temporary- Full Time; This is a contract role till March 31st, 2027
Application Deadline: August 31, 2026, 11:59 pm EST

Position Summary

FutureReadyHer is an innovative workforce development initiative designed to equip newcomer women with the AI, digital, and career skills needed to succeed in Canada's evolving labour market. The program combines hands-on skills training, industry-recognized micro-credentials delivered in partnership with leading institutions including the Rotman School of Management, and real-world work-integrated learning opportunities with employers across the digital economy. Grounded in trauma-informed, culturally responsive, and gender-responsive delivery, and supported by comprehensive wraparound services, FutureReadyHer creates pathways to meaningful employment and long-term economic inclusion for newcomer women.

The Project Coordinator provides administrative and logistical support to ensure the effective implementation of program activities. Reporting to the Manager, this role is responsible for coordinating event logistics, maintaining documentation, supporting stakeholder communications, and assisting with day-to-day operational activities. This role requires strong organizational skills, an understanding of digital and AI workforce pathways, and a commitment to gender equity, trauma-informed practice, and inclusive employment strategies.

Key Responsibilities

• Coordinate logistical arrangements to support activities delivered through the FutureReadyHer program, including scheduling sessions, booking venues, configuring digital platforms and tools, preparing materials, and confirming participant and stakeholder attendance
• Provide administrative support for information sessions, employer engagement activities, community consultations, and program-related events connected to the digital economy and AI-workforce pathways.
• Support outreach and engagement efforts by preparing and maintaining digital contact lists, CRM or tracking tools, and communication materials to attract and inform potential participants, sector partners, and employers.
• Collaborate with the program Manager to track timelines, milestones, and deliverables and to support program coordination.
• Liaise with internal departments and external community organizations to ensure effective communication and service coordination.
• Support ongoing engagement with employers, industry professionals, and sector stakeholders connected to AI, digital, and emerging technology fields.
• Respond to routine program inquiries from participants and partners and elevate complex issues to the Manager as appropriate.
• Compile activity summaries, data and participant feedback for review by the Manager to support reporting requirements.
• Ensure that a client-centered and equity-informed approach is integrated across all activities.
• Perform other related administrative and program support duties as assigned in support of the FutureReadyHer initiative.
• Coordinate and process internship/stipend agreements, including assessing client and employer eligibility, collecting required documentation, maintaining accurate records, tracking payments and deadlines, and ensuring compliance with program guidelines and funding requirements.

Position Minimum Qualifications

• Minimum of bachelor's degree in business administration, Project Management, Information Technology, Digital Media, Community Engagement, Social Work, or related field or equivalent experience.
• Minimum 2-3 years of experience in program coordination, project support, IT or Digital workforce initiative, administrative operations, or event delivery within a workforce development or employment services environment
• Strong knowledge of the digital economy trends, AI and technology-enabled roles, or emerging labour market pathways is an asset.
• Experience supporting event logistics, stakeholder communications, and documentation processes, and/or digital systems or platforms used for program delivery.
• Knowledge of the newcomer settlement and Employment Ontario sectors with a good understanding of challenges faced by prospective immigrants, newcomers to Canada, women, and youth.
• Excellent organization, facilitation, and communication skills.
• Demonstrated ability to engage with diverse communities and deliver inclusive programming.
• Ability to follow established procedures, maintain accurate documentation, and work collaboratively within a multidisciplinary team environment
• Flexibility to work evenings and weekends as required by the project.

Newcomer Women's Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.

Disclaimer - Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.