Project Coordinator - Emergency Response Division

GFL Environmental Inc.; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Job summary

GFL Environmental Inc. is seeking a Project Coordinator to support the Emergency Response Department with administrative and customer service duties, daily interdepartmental coordination, and frontline project and logistical support.

The role requires post-secondary education and at least two years in a corporate project coordination setting, with strong communication, attention to detail, and multitasking abilities in a fast-paced environment. A valid G Class license is preferred.

Qualifications

• Post-secondary education in a related field such as Project Management, Science, Environmental, Engineering or Business.
• Minimum 2 years of experience in a corporate Project Coordinator/Administrator role.
• Experience in construction, industrial services, emergency response, and estimating is an asset.
• Strong verbal and written communication skills with excellent attention to detail.
• Excellent customer service across phone, in-person and email interactions.
• Ability to multi-task and manage several projects concurrently in a fast-paced environment.
• Highly organized with strong document control discipline.
• Must be flexible and willing to perform other duties; valid G Class license is preferred.

Responsibilities

• Provide daily administrative support and document control to the Emergency Response department.
• Liaise with departments, project partners and team members on administrative matters.
• Ensure understanding of customer contracts and monitor departmental compliance.
• Understand key project activities, timelines, quality, and billing.
• Verify payroll hours and enter into tracking system.
• Review ER schedule Monday to Friday and occasionally on weekends.
• Coordinate waste disposal and create manifests in RPRA.
• Review sub-contractor agreements, documentation and invoices.
• Provide professional project reports to customers upon completion or as required.
• Coordinate purchase orders to initiate billing.
• Assist with estimates and quotes; maintain ER training platform.
• Update inventory supply list and perform training orientations.

Skills

Communication skills

Attention to detail

Customer service

Multi-tasking

Organizational skills

Team oriented

Flexibility

Written communication

Education

Post-secondary education in related field

Tools

RPRA

Payroll tracking system

Training platform

Job description

The Project Coordinator will work closely with an extended team to ensure project details transfer effectively between the various individuals and departments. The Project Coordinator provides full administrative and customer service and team support for the Emergency Response Department. This role is additionally responsible for daily interaction with employees regarding project details, front-line project & logistical support and other administrative needs that impact the Emergency Response Department.

Key Responsibilities

• Provide daily administrative support and document control to our Emergency Response department.
• Liaise with various departments, project partners and team members regarding administrative matters.
• Ensure full understanding of customer/client contracts and monitor departmental compliance.
• Full understanding of key project activities, timelines for completion, quality of work and billing.
• Verify payroll hours and enter into tracking system
• Review and send ER schedule Monday to Friday and occasionally on weekends
• Coordinate waste disposal and create manifests in RPRA
• Review sub-contractor agreements, documentation and invoices.
• Provide professional project reports to customers/clients upon project completion or as required.
• Coordinate purchase orders required by the customer/client, in order to initiate billing.
• Assist with estimates & quotes
• Maintain ER training platform and coordinate new orientations and training sessions.
• Update inventory supply list
• Perform work in a safe manner, so as not to endanger oneself or others.
• Follow all established organizational policies and procedures.
• Perform other duties as assigned.

Knowledge, Skills, Abilities and Competencies

• Post-secondary education, college/university degree preferably in a related area of study, Project Management, Science, Environmental, Engineering, Business, Administration
• Minimum 2 years of experience working in a corporate environment in a Project Coordinator/Administrator
• Construction, industrial services, emergency response, and estimating work experience is an asset.
• Strong communication skills (both verbal and written).
• Demonstrated excellence within a highly administrative role with extreme attention to detail
• Excellent customer service skills, both over the phone, in-person, and through email.
• Ability to multi-task while balancing several work projects at the same time.
• Extremely organized in approach to document control and administrative functions.
• Must be a highly motivated, service minded and team-oriented individual.
• Must be flexible and willing to perform other duties as required
• Ability to work under pressure and in a fast-paced environment
• Valid G Class license

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

Current GFL Employees

If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub.

At the heart of GFL lies our greatest asset - our people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn't just for our business - it's for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we're proud to support them in that journey. We consider our employees' personal goals, helping them create the career, and life, that they desire - whether it's advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form Team Green - united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We're proud to say that working for GFL is more than a job. It's an opportunity to make a difference and grow tremendously along the way. Regardless of the work we're doing today, we've got our sights set on the big picture - not just tomorrow, but for life.

GFL empowers those looking for growth in their career and lives, whether that's on our Field Operations teams or Professional Services teams.

Field Operations

Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company's vision of creating cleaner and more sustainable communities.

Professional Services

Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.