Project Coordinator, Capital Projects

Fitzrovia Real Estate Inc.; Toronto; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Paid vacation

Personal days

Comprehensive benefits

Wellness resources

Mental health resources

Professional development allowance

Job summary

Fitzrovia Real Estate Inc. seeks a Project Coordinator, Capital Projects, to help plan, execute, and close out capital projects across our residential, commercial, and office assets.

The role collaborates with Design, Construction, Facilities Management, Property Management, Leasing, and external consultants to ensure projects meet budget, schedule, and quality targets. Ideal candidates have 2–5 years coordinating capital projects, strong communication, and experience with project controls and

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 2–5 years of experience coordinating capital projects in residential/commercial environments.
• Experience delivering commercial or office buildouts and tenant improvements.
• Strong technical understanding of construction processes and project controls.
• Ability to coordinate multiple projects while balancing priorities.
• Experience assisting in budget management and contract change orders.

Responsibilities

• Participate in planning, execution, and closeout of capital projects across residential, commercial, and office assets, ensuring alignment with scope, budget, schedule, quality, and contracts.
• Develop project plans, schedules, procurement strategies, and manage tendering, IFC docs, RFIs/SIs and CO processes.
• Conduct site audits and progress reviews to verify scope, quality, and compliance.
• Coordinate resident communication and turnover planning with PM and FM teams while ensuring contractor compliance with contracts.
• Develop, manage, and report on project budgets, forecasts, and cost variances.
• Assist in coordination meetings and manage consultant/contractor agreements to ensure accountability and Fitzrovia standards.
• Identify and mitigate project risks related to cost, schedule, quality, safety, and regulatory requirements.
• Maintain complete project documentation including contracts, amendments, Change Orders, budgets, and closeout materials in Yardi.
• Prepare regular progress reports and support project closeout and turnover to Ops.

Skills

Project coordination

Communication

Scheduling

Budget management

Contract management

Stakeholder management

Education

Bachelor’s degree in Construction Management, Engineering, Architecture, Business Administration, or related field

Tools

Yardi

Job description

Salary Range: $70,000.00 To $80,000.00 Annually

About the Role:

Fitzrovia is seeking to hire a Project Coordinator, Capital Projects, to join our team. This position is responsible for working participating in the planning, execution, and closeout of capital projects across Fitzrovia’s portfolio. This role coordinates projects from early planning through construction and turnover, ensuring delivery is aligned with budget, schedule, quality standards, and operational requirements. The Project Coordinator works cross-functionally with Design, Construction, Facilities Management, Property Management, Leasing, and external consultants and contractors.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well-suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.

The salary range for this position is $70,000 – $80,000, plus a competitive performance-based annual bonus, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Project Planning & Execution:

• Participate in the planning, execution, and closeout of capital projects across residential, commercial, and office assets, ensuring delivery aligns with approved scope, budget, schedule, quality standards, and contractual obligations (COs).
• Assist in the development of project plans, schedules, procurement strategies, and contract scopes, and manage tendering, IFC documentation, RFIs, SIs, and CO processes.
• Conduct site audits and progress reviews to verify scope, quality, compliance, and adherence to contract terms.

Residential Capital Projects:

• Participate in the delivery of capital projects including:
  • Suite renovations and upgrades
  • Common area and amenity improvements
  • Building system upgrades, SOGR works and lifecycle replacements
• Support operational readiness and turnover planning post‑completion.
• Coordinate resident communication and operational planning with PM and FM teams while ensuring contractor compliance with contractual requirements

Budget & Cost Management:

• Develop, manage, and report on project budgets, forecasts, and cost variances.
• Assist in the review and administer contracts, Change Orders, pricing, and progress draws within Yardi/ other defined system, working closely with Finance and Accounting to ensure accuracy and cost control

Stakeholder & Consultant Management:

• Assist the primary point of contact for internal stakeholders, consultants, and contractors.
• Assist coordination meetings and manage consultant and contractor agreements, ensuring accountability, performance, and alignment with Fitzrovia standards.

Risk, Quality & Compliance:

• Identify and mitigate project risks related to cost, schedule, quality, safety, operations, and contractual exposure.
• Ensure compliance with applicable building codes, safety standards, regulatory requirements, and contract documentation.
• Maintain strong oversight of contractor performance and workmanship quality.

Documentation & Reporting:

• Maintain complete and accurate project documentation, including contracts, amendments, Change Order logs, budgets, and closeout materials within Yardi / other defined system.
• Prepare and distribute regular progress reports and support project closeout and turnover to Ops.
• Participate in project closeout, deficiencies, and turnover to operations teams.

Qualifications and Experience:

• Bachelor’s degree in Construction Management, Engineering, Architecture, Business Administration, or a related field is preferred; equivalent experience will be considered.
• 2-5 years of progressive experience coordinating capital projects within residential, commercial, or mixed‑use environments.
• Experience delivering commercial, corporate, or office buildouts, including tenant improvements and occupied‑building work.
• Strong technical understanding of construction processes, building systems, and project controls.
• Ability to coordinate multiple projects simultaneously while balancing competing priorities.
• Experience assisting in budget management, executing construction contracts, change order processing, and producing project schedules
• Strong communication, organization, and problem‑solving skills.

Why Fitzrovia:

Fitzrovia is a vertically integrated developer and asset manager of purpose‑built rental communities across the Greater Toronto and Montreal Areas. Fitzrovia provides best‑in‑class development, construction, property and asset management of luxury purpose‑built rental apartments with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have an investment bias towards long‑term cash flow generating assets. The company is the largest developer of purpose‑built rental apartments in the GTA with over $9.1 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca .

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at [e-mail] .